General Office Secretary

Description: The ideal candidate will perform work as an assistant to the building administrative team and assist in managing the general operations of the LHS office.

Qualifications:

● High School Diploma required; post-secondary education in a related field preferred, but not required

● 2+ years of experience preferred in a clerical or administrative role

Knowledge / Skills / Abilities:

1. Ability to transition seamlessly and work in a fast pace and rigorous environment

2. Proficient to advanced computer skills specifically in Microsoft Office and Google Suite

3. Advanced customer service skills

4. Exceptional interpersonal skills along with strong oral/written communication skills

5. Ability to deal with sensitive information with discretion and maintain confidentiality

6. Flexible, open to change and process improvement to enhance efficiency

7. Ability to exercise good judgment, courtesy and tact in receiving office calls along with problem solving questions and concerns appropriately and professionally

8. High level of excitement to work with students on their good days and bad days

9. High attention to detail

10. Ability to effectively manage own time, as well as manage the Associate Principal’s calendars

Essential Job Functions:

1. Assists the Associate Principals with General Office administration

2. Exercises confidentiality, initiative, independent judgment, and discretion

3. Works on a large volume of projects covering a wide variety of subjects which are required to be completed within a limited and specified period of time, as well as the ability to accept, handle and coordinate additional tasks

4. Creates and prepares various reports, letters, and certificates as requested

5. Works as a collaborative member of secretarial team

6. Assessment coordinator assistant

7. Maintains the LHS staff key and fob system

8. Handles all staff and student parking related tasks

9. Acts as the school-wide logistics assistant coordinator

10. Researches and responds to requests for information

11. Serves as receptionist for the General Office

12. Manages the system for purchase requisitions for academic departments & athletic departments, including balancing of credit card statements for LHS

13. Supports the building principal and athletic director managing the building and athletic budget

14. Assists with the planning and organizing of the graduation ceremony

15. Supports the associate principal coordinating state testing systems and materials

16. Creates various programs, including but not limited to, Graduation, Photo Day, Scholarship night and more

17. Responsible for various start of year task in Infinite Campus, including but not limited to, Report Card Format, Gradebook setup and Standards setup

18. Schedule all request for IEP meetings with Associate Principals, including booking conference rooms

19. Any other duties assigned by the Administration Team

Job Type: Full-time

Pay: $17.91 - $24.42 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person