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Form of workThe Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously.
Key job responsibilities
• Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
• Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center staff.
• Own and manage conference room coordination and room calendar management.
• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms.
• Typing meeting notes, creating conference agendas and minor content curriculum creation.
• Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed.
• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs.
• Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center.
• Run work-related errands as needed.
• Think and plan ahead, delegate responsibilities appropriately and manage time effectively.
• Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.
• Management of complex calendars and scheduling with diplomacy and discretion.
• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC.
• Serve as representative on department team-building activities and peer recognition.
We are open to hiring candidates to work out of one of the following locations:
Sacramento, CA, USA
BASIC QUALIFICATIONS
- 2+ years of professional or military experience
- Experience with Microsoft Office products and applications
- High school or equivalent
- Work 40 hours/week, and overtime as required
- Are 18 years of age or older
PREFERRED QUALIFICATIONS
- Experience with executive level calendar management
- Excellent written and verbal communication skills in English.
- Ability to learn organizational structure and the objectives of the team.
- Strong organizational and communication skills and problem solving skills.
- Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
- Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts.
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $35,000/year in our lowest geographic market up to $84,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. Applicants should apply via our internal or external career site.
