Front Office Support To Gov't Chief-Of-Staff

Job ID: 2306210

Location: CHANTILLY, VA, US

Date Posted: 2023-05-02

Category: Program Management

Subcategory: Project Analyst

Schedule: Full-time

Shift: Day Job

Travel: No

Minimum Clearance Required: TS/SCI with Poly

Clearance Level Must Be Able to Obtain: None

Potential for Remote Work: No

Description

As a Program Analyst supporting a Satellite Program Office Chief-of-Staff (CoS) provide direct support to a government customer in execution of their duties and responsibilities.  Assist the CoS in managing their Director's Action Group (DAG) responsibilities, preparing the Weekly Activity Report (WAR), and preparing for Program Management Reviews (PMRs). Provide back-up support to Program Director’s senior admin, when needed.

Key duties/responsibilities include, but are not limited to:

• Work in an interactive team environment with Government customer leads, satellite developers, and other subject matter experts
• Manage Program Office Director's Action Group (DAG)
  • Manage Actions assigned to Program Office using the Tracking Information and Enterprise Response (TIER) action tracking system.  Gather information, draft, coordinate, and submit Action responses as appropriate
  • Evaluate previous action responses for similar requests to minimize impact on organization
  • Assign TIER actions and monitor progress for those actions requiring SME support
  • Proofread action responses and coordinate as appropriate
  • Manage action completion to maximize responsiveness and minimize requests for extensions
  • Maintain Standard Operating Procedure (SOP) for DAG support
• Provide support for Program Office Chief of Staff (CoS) activities to include: planning & execution of Program Management Reviews (PMRs); production and staffing of the Weekly Activity Report (WAR); maintaining the New Employee Handbook
• Manage briefings for Quarterly Program Reviews (QPR) and PMRs to ensure appropriate coordination and messaging
• Schedule, coordinate, provide logistical support for, and help prepare PMR and Quarterly Program Reviews (QPR) presentations/briefings for the Program Director, as needed
• Develop briefings, slick sheets, point papers, and other work products to ensure consistent messaging for the Program Director
• Facilitate IT requests for the program office (order workstations, headsets, software, etc)
• Oversee program member’s access to various software programs and databases to effectively facilitate collaboration with prime contractor
• Manage Program office memorabilia creation, production, and distribution sales

Qualifications

• Bachelor’s Degree ten (10) years or more of related experience; Masters and eight (8) years or more experience ; PhD or JD and five (5) years or more experience
• At least 5 years of experience working in a Government Program Office supporting
• Experience using the NRO customer’s TIER action item system
• Experience using MSOffice application, especially PowerPoint to prepare briefings and update Action Item status presentations
• Excellent written and oral communication skills
• Strong interpersonal skills

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.