Front Desk Admin. Assistant

Each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. This position description is designed to outline primary duties, qualifications and job scope, but not limit the incumbent nor the organization to just the work identified. Each employee is expected to offer their services wherever and whenever necessary to ensure the success of our endeavors. This position requires someone who is able to work in a flexible atmosphere; who has a demonstrated ability to work in a team environment; and who is able to make productive use of time. Inherent technical skills and ability, good organizational skills, superior attention to detail and excellent communication skills are essential.

Responsibilities:

Under limited supervision, greets customers, clients, vendors, employment applicants and other visitors. Directs visitors and callers to proper person or department. Performs clerical tasks such as word processing, filing, record keeping and data entry.

• Responsible for ensuring the best customer service is provided to all customers, suppliers, and associates while representing Axiom in a positive and professional manner.
• Work as a member of the finance department to assist with invoicing, vouchers and sales report.
• Assist the human resource department with setting up interviews and testing. Additionally, will assist HR in scheduling training and inputting records of completion.
• Provide professional support to individuals and departments.
• Greet and badge visitors according to ITAR regulations, directing them to the appropriate individuals.
• Professionally answer and direct all telephone calls.
• Process and distribute incoming mail to appropriate departments or individuals. Collect, process and deliver outgoing mail. Ensure the professional appearance of the mail room area and update mail boxes as appropriate.
• Perform data entry utilizing different software programs.
• Ensure all office equipment and supplies are maintained.
• Follow all applicable procedures and work instructions.
• Other duties as assigned.

Qualifications Required:

• Education: High School Diploma, or equivalent.
• Experience: One year of general office experience.
• Typing 45 wpm accurately.
• General filing.
• Computer and data entry skills with spreadsheets and word processing.
• Knowledge of Microsoft Windows, Word, Excel, Outlook and Power Point, or equivalent.
• Professional communication skills written and verbal.