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SalaryGeneral Description
The Orange County Department on Aging has an opening for a Food Services Coordinator. This position is a permanent part-time, fully benefited position.The work involves the responsibility for the planning, managing, and implementing the food program for clientele/patrons of the Department on Aging. An employee in this class is responsible for developing, organizing, promoting, and supervising the daily operations of the lunch program, and keeping accurate participant counts and grants management for State/Federal reporting and financial reimbursements.
Work is performed under the general direction of the Senior Centers Administrator with leeway to exercise independent judgment within the framework of applicable rules, regulations, policies, and procedures in the performance of duties, both in terms of planning and accomplishing work, and in making decisions regarding customer needs and requests and conducting project assignments. Supervision over others is required of this position. Position does related work as required.
Work is performed under the general direction of the Senior Centers Administrator with leeway to exercise independent judgment within the framework of applicable rules, regulations, policies, and procedures in the performance of duties, both in terms of planning and accomplishing work, and in making decisions regarding customer needs and requests and conducting project assignments. Supervision over others is required of this position. Position does related work as required.
Background Check is required.
Examples of Essential Functions
Examples of Essential Functions
The following are examples of typical work activities and responsibilities. The incumbent may be responsible for performing other related duties and responsibilities as required or assigned. A position may not include all the work examples given, nor does the list include all that may be assigned.
Manages the daily operations of Department on Aging’s daily lunch program; collaborates with caterer to prepare menus in accordance with RDA standards and monitors for food safety and sanitation.
Collects contributions and prepares financial reports according to the number of participants attending; enters participant counts into the NC State system for reimbursements and maintains data files and all grant reporting documentation for annual on-site monitoring visit by the Area Agency on Aging.
Remains available to participants for problem solving and feedback; and adjusts programs as needed.
Supervises staff including assigning work to the lunch site Managers and Assistant Managers (temporary position staff), volunteers and Title V staff; monitoring sanitation adherence and program standards, tracking hours for payroll, and reporting and State and Federal funding reimbursement purposes.
Orders meals for the lunch program at both Aging facilities; works with the Lunch Site Managers to track accurate meal counts, monitor volunteers and ensure equipment is operationally sound and required supplies are on hand.
Tracks and maintains inventory of tableware, linens, protective equipment, cleaning supplies, and serving utensils, replenishing through timely purchasing as inventory demands as needed.
Prepares reports (i.e., daily participant attendance, contribution totals, daily temperature control of meals and attendance to special programs) for reimbursement of State and Federal funding, as well as, for grants.
Monitors and adheres to the allocated budget.
Works with Department on Aging staff to prepare food trays for meetings and events; works with program leaders in order to prepare for participation with the lunch program and purchasing supplies.
Maintains up-to-date participant information in the State software system.
Administers the Senior Farmers Market Voucher Program annually, including qualifying applicants for the program and completing Federal/State program administration documents.
Maintains Safe -Serv training.
Adheres to the department’s safety rules and regulations.
Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail, and database software in performing work assignments.
The following are examples of typical work activities and responsibilities. The incumbent may be responsible for performing other related duties and responsibilities as required or assigned. A position may not include all the work examples given, nor does the list include all that may be assigned.
Manages the daily operations of Department on Aging’s daily lunch program; collaborates with caterer to prepare menus in accordance with RDA standards and monitors for food safety and sanitation.
Collects contributions and prepares financial reports according to the number of participants attending; enters participant counts into the NC State system for reimbursements and maintains data files and all grant reporting documentation for annual on-site monitoring visit by the Area Agency on Aging.
Remains available to participants for problem solving and feedback; and adjusts programs as needed.
Supervises staff including assigning work to the lunch site Managers and Assistant Managers (temporary position staff), volunteers and Title V staff; monitoring sanitation adherence and program standards, tracking hours for payroll, and reporting and State and Federal funding reimbursement purposes.
Orders meals for the lunch program at both Aging facilities; works with the Lunch Site Managers to track accurate meal counts, monitor volunteers and ensure equipment is operationally sound and required supplies are on hand.
Tracks and maintains inventory of tableware, linens, protective equipment, cleaning supplies, and serving utensils, replenishing through timely purchasing as inventory demands as needed.
Prepares reports (i.e., daily participant attendance, contribution totals, daily temperature control of meals and attendance to special programs) for reimbursement of State and Federal funding, as well as, for grants.
Monitors and adheres to the allocated budget.
Works with Department on Aging staff to prepare food trays for meetings and events; works with program leaders in order to prepare for participation with the lunch program and purchasing supplies.
Maintains up-to-date participant information in the State software system.
Administers the Senior Farmers Market Voucher Program annually, including qualifying applicants for the program and completing Federal/State program administration documents.
Maintains Safe -Serv training.
Adheres to the department’s safety rules and regulations.
Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail, and database software in performing work assignments.
Full Performance of Knowledge, Skills, Abilities
FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES
Thorough knowledge of NC Division of Environmental Health food safety and sanitation standards.
Good knowledge of the principles of supervision staff.
Good knowledge of grant management.
Skills in being organized and time management.
Skill in demonstrating excellent customer service.
Skill in providing excellent communication and relaying information in a clear and concise manner.
Ability to read and apply regulations, policies, and procedures.
Ability to make mathematical calculations and apply measurements and proportions.
Ability to plan, coordinate and implement food programs.
Ability to schedule, train and supervise staff of volunteers and Title V employees.
Ability to monitor, collect and maintain accurate data for reporting purposes.
Ability to coordinate and lead the work of others.
Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software.
Ability to demonstrate sound judgment; integrity; resourcefulness; accuracy; thoroughness and the physical condition commensurate with the demands of the position.
MINIMUM QUALIFICATIONS
Graduation from an accredited college or university with an associate degree from an accredited college or university AND two (2) years of work experience in managing the delivery of a lunch program and related grant programs; and work experience in directly supervising support staff or volunteers.
Must possess SafeServ Certification.
Experience working with populations of various ethnicities and socio-economic backgrounds, preferably the aged population is preferred.
An equivalent combination of training and experience as defined above. A higher degree does not substitute for work experience.
SPECIAL REQUIREMENT
All offers of employment are conditioned upon successful clearance of a background check. Employment cannot commence until the employee has been cleared.
Thorough knowledge of NC Division of Environmental Health food safety and sanitation standards.
Good knowledge of the principles of supervision staff.
Good knowledge of grant management.
Skills in being organized and time management.
Skill in demonstrating excellent customer service.
Skill in providing excellent communication and relaying information in a clear and concise manner.
Ability to read and apply regulations, policies, and procedures.
Ability to make mathematical calculations and apply measurements and proportions.
Ability to plan, coordinate and implement food programs.
Ability to schedule, train and supervise staff of volunteers and Title V employees.
Ability to monitor, collect and maintain accurate data for reporting purposes.
Ability to coordinate and lead the work of others.
Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software.
Ability to demonstrate sound judgment; integrity; resourcefulness; accuracy; thoroughness and the physical condition commensurate with the demands of the position.
MINIMUM QUALIFICATIONS
Graduation from an accredited college or university with an associate degree from an accredited college or university AND two (2) years of work experience in managing the delivery of a lunch program and related grant programs; and work experience in directly supervising support staff or volunteers.
Must possess SafeServ Certification.
Experience working with populations of various ethnicities and socio-economic backgrounds, preferably the aged population is preferred.
An equivalent combination of training and experience as defined above. A higher degree does not substitute for work experience.
SPECIAL REQUIREMENT
All offers of employment are conditioned upon successful clearance of a background check. Employment cannot commence until the employee has been cleared.
Supplemental Information
PHYSICAL REQUIREMENTS AND POSSIBLE HAZARDS
Ability to physically perform (with or without reasonable accommodation) basic life operational functions of climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, talking, hearing and repetitive motions of the hands/wrists.
Ability to perform sedentary work, exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Must possess the visual acuity to prepare and analyze data and figures, perform transcription, and operate a computer terminal.
Workers are subject to inside environmental conditions.
Workers are exposed to chemicals that may or may not cause burns or irritation to skin, respiratory system, or eyes.
Orange County is an Equal Opportunity and Affirmative Action Employer
Orange County provides a competitive benefits package for permanent full-time and permanent part-time employees that includes:
- Participation in the North Carolina State Retirement System;
- Orange County contributes 12.85% of your base salary per pay period and 14.10% for LEO.
- Health Insurance (Medical)
- Orange County pays 100% of premiums for employee only coverage health insurance.
- Orange County pays a portion of premiums for dependent(s) coverage health insurance.
- Dental Insurance
- Orange County pays 100% of premiums for employee only coverage for dental insurance.
- Orange County pays a portion of premiums for dependent(s) coverage for dental insurance.
- Vision Insurance
- Orange County offers vision insurance for employee and dependent coverage with premiums rates between $5-$15 bi-weekly.
- Life Insurance
- Orange County pays for an employee life insurance policy based on employees’ salary up to $50,000.
- Optional Life Insurance for employee and dependent life insurance policy.
- Short Term Disability
- Orange County pays for an employee short term disability policy that provides income protection up to 11 weeks with a weekly benefit of 70% of your weekly salary.
- Optional Long Term Disability Coverage Policy
- Optional Insurance Policies: Pet Discount Program, Identity Theft Insurance, Legal Insurance
- 401(k) and 457 Deferred Compensation Plans
- Orange County contributes $29.15 per pay period ($757.90 annually) for supplemental retirement and you will have the option to select between which investment firm you would like to have these funds contributed to.
- Orange County contributes up to an additional $67 ($1742 annually) for voluntary supplemental retirement and you will have the option to select between which investment firm you would like to have these funds contributed to.
- 12 Paid Holidays
- Anniversary Leave ( 8 hours of leave on your anniversary each year)
- Annual Leave (based on service years and a 40-hour work schedule, pro-rated for permanent part time employees)
- 0-2 Years of Service = 125.84 hours/year
- 2-5 Years of Service = 145.08 hours/year
- 5-10 Years of Service = 173.68 hours/year
- 10-15 Years of Service = 202.80 hours/year
- 15-20 Years of Service = 231.40 hours/year
- 20+ Years of Service = 260.52 hours/year
- Sick Leave (based on service years and a 40-hour work schedule)
- 96.2 hours/year
- Tuition reimbursement assistance
- Various other leave programs including civil, funeral, parental, etc.
