FMLA/ADA COORDINATOR (HR)

DEPARTMENT OF CHILD SAFETY

The Arizona Department of Child Safety (DCS) is a social and human services agency whose mission is to successfully engage children and families to ensure safety, strengthen families, and achieve permanency. DCS has field office locations located throughout the state of Arizona, with its central office located in Downtown Phoenix. DCS employs over 2,800 employees who share the common vision of ensuring children thrive in family environments free from abuse and neglect.

DCS HUMAN RESOURCES
3003 N Central Ave Phoenix, AZ 85012

Salary: $30.1443 HRLY/$62,700.14 Salary

Grade: 22

Closing Date: March 10, 2024

Under the direction of the Employee Relations Manager, the FMLA/ADA Coordinator position administers and makes decisions regarding DCS leave and disability programs. This includes Family and Medical Leave Act (FMLA), Military Leave, Workers Compensation, Americans with Disabilities Act (ADA) accommodations, and medical leave not covered by FMLA.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Handles the FMLA leave administration process from the employees initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.
  
• Communicates with employees regarding their needs for leave and/or modified work schedules. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave. Advises managers and employees on the interaction of leave laws with paid time off, workers compensation, and short-term and long-term disability benefits
  
• Investigates, researches, evaluate, ensures compliance with, and provides consultation on leave-related issues (FMLA, ADA, etc.). Escalate concerns as appropriate.
  
• Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws. Draft and/or recommend revisions to company leave policies and documents to ensure compliance with federal, state, and local laws and regulations. Drafts and updates Standard Operating Procedures.
  
• Prepares and facilitates training to agency leadership. Leads and/or participates in small/mid-size special HR projects or assignments using the Lean Management System Methodology. Includes rotation into other HR units and/or assignments as needed by business.
  
• Ensure Human Resources Information Solution (HRIS) and other system data is current; partner with DCS Payroll to create reports and update leave types and related information.
  
• Other duties as assigned as related to the position.

Knowledge of:

• FMLA law
  
• ADA Law
  
• Federal and state statutes applicable to employee relations and/or area of responsibility
  
• Arizona State Personnel Rules
  
• Project management
  
Microsoft Office applications

Skills in:

• Leadership
  
• Excellent verbal and written communication
  
• Listening
  
• Report preparation
  
• Proficient in Excel
  
• Excellent customer service
  
• Public Speaking
  
• Time management
  
• Detail-orientation
  
• Organization
  
• Multi-tasking
  
• Teamwork and Collaboration
  
• Technological aptitude
  
• Strong interpersonal skills
  
Adept at problem-solving

Ability to:

• Multi-task and prioritize to manage a multitude of cases at once
  
• Conduct research and analysis
  
• Work with deadlines in a fast paced environment
  
• Identify process improvement initiatives in work area
  
• Identify issues and resolve problems in a timely manner
  
• Communicate clearly, both written and orally, as to communicate with employees, members of the Human Resources (HR) management team, and in group presentations and meetings
  
• Effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
  
• Organize, accurate, thorough, and able to monitor work for quality
  
• Follow instructions, respond to management direction, and must be able to improve performance through management feedback

Bachelor's Degree in a related field and two years of professional work experience in a Human Resources office managing FMLA. Expert experience using Excel to create spreadsheets and statistical charts. Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) certification preferred.

Must be able to secure and maintain clearance from DCS Central Registry.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
  
• Top-ranked retirement and long-term disability plans
  
• 10 paid holidays per year
  
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
  
• Sick time accrued at 3.70 hours bi-weekly
  
• Deferred compensation plan
  
Wellness plans

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2903. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

To submit your resume click the "APPLY NOW" button below

Having trouble applying for this position?

Email HRIShelpdesk@azdoa.gov or call (602) 542-4700 for assistance.