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Form of workPosition Summary:
This position is a customer service based position responsible for providing professional and timely service to all internal and external customers. By providing these services our desire is to maintain a level of performance that supports the attainment of departmental goals and standards.
Responsibilities and Duties:
The duties and responsibilities of this position include, but are not limited to, the following items:
Customer Service Support:
o Provide administrative support to franchisees in order to ensure effective and efficient fleet processing
o Interact with franchisees and vendors to resolve account issues
o Follow up and resolution of discrepancies related to invoice processing
o Maintain weekly / monthly vendor payment logs
Processing of receivables:
o Maintain customer accounts
o Conduct cash application and ensure payments/deductions from customers are timely and accurately processed
o Prepare & send invoices to vendors
o Handle issues of non-payment and payment disputes
o Maintain department standards for input volume and keying accuracy
o Prepare and reconcile bank deposits
o Reconcile vendor statements
o Reconcile fleet clearing general ledger account
Processing of payables:
o Maintain vendor accounts
o Review, analyze and prioritize Fleet mail
o Verify that invoices comply with policies and procedures
o Prepare batches of invoices for data entry
o Timely processing of franchisee invoices
o Manage weekly check runs
o Contact franchisees with questions or concerns
o Obtain missing documentation / authorizations from franchisees
Cross-train on all Fleet related functions
o Serve as back-up to MAACO Fleet as needed.
o Assist with work over-flow during bi-weekly fleet check processing
Function as a Team Player
o Assist other accounting team members as necessary.
o Strive for personal and professional growth.
o Maintain a clean work environment.
o Other duties as assigned by Manager.
This position is a customer service based position responsible for providing professional and timely service to all internal and external customers. By providing these services our desire is to maintain a level of performance that supports the attainment of departmental goals and standards.
Responsibilities and Duties:
The duties and responsibilities of this position include, but are not limited to, the following items:
Customer Service Support:
o Provide administrative support to franchisees in order to ensure effective and efficient fleet processing
o Interact with franchisees and vendors to resolve account issues
o Follow up and resolution of discrepancies related to invoice processing
o Maintain weekly / monthly vendor payment logs
Processing of receivables:
o Maintain customer accounts
o Conduct cash application and ensure payments/deductions from customers are timely and accurately processed
o Prepare & send invoices to vendors
o Handle issues of non-payment and payment disputes
o Maintain department standards for input volume and keying accuracy
o Prepare and reconcile bank deposits
o Reconcile vendor statements
o Reconcile fleet clearing general ledger account
Processing of payables:
o Maintain vendor accounts
o Review, analyze and prioritize Fleet mail
o Verify that invoices comply with policies and procedures
o Prepare batches of invoices for data entry
o Timely processing of franchisee invoices
o Manage weekly check runs
o Contact franchisees with questions or concerns
o Obtain missing documentation / authorizations from franchisees
Cross-train on all Fleet related functions
o Serve as back-up to MAACO Fleet as needed.
o Assist with work over-flow during bi-weekly fleet check processing
Function as a Team Player
o Assist other accounting team members as necessary.
o Strive for personal and professional growth.
o Maintain a clean work environment.
o Other duties as assigned by Manager.
