Fiscal Support Specialist - Road Department

Job Summary

Under the general direction of the County Finance Director, provides supporting services for the Calhoun County Road Department (CCRD). Responsibilities of this position include timecard processing, accounts receivable & accounts payable, journal entries and work order maintenance. Position works closely with the Finance staff to ensure accurate accounting and bookkeeping in accordance with governmental accounting standards and State Road Accounting requirements and to provide statistical reports and financial data to management personnel for the purposes of accurate and informed decision making.

Primary Duties & Responsibilities

• Verifies timecard accuracy biweekly. Analyzes timecards, verifies and reviews payroll codes, verifies time/equipment is entered and authorized.
• Produce yearly reports for MDOT Maintenance contract as needed for equipment and payroll documentation. Assists with creation and/or procurement of other documents requested yearly per the MDOT Maintenance contract, Schedule J.
• Assist in work order set-up and maintenance. Converts citizen requests to work orders in a timely manner to ensure proper communication is translated to the citizen via the electronic request system.
• Works with Road Operations Supervisors to create necessary work orders in advance and to maintain the “Daily Operations” workbook to provide Road Workers with accurate information for coding their daily activities.
• Reviews and verifies coding for all work orders for Labor, Equipment charges, and Inventory prior to the close out process including managing pick ticket coding for inventory transactions. Reconciles work orders to prepare for general ledger posting.
• Reviews and verifies account coding on invoices/vouchers, making corrections as necessary. Assists with 3-way match and A/P preparation for entry into electronic financial system.
• Researches accident reports (UD10’s) for liability and/or damage to County Road assets, invoicing responsible party where applicable. Facilitates MDOT property damage reclamation process (PDRP) for damage to State Road assets.
• Works with County Liability Insurance vendor to provide proper documentation for internal and external insurance claims.
• Assists in the analytical process through the tracking and providing of financial data and statistical reports.
• Maintains all files in accordance with the retention schedule and for audit purposes.
• Prepares journal entries, assists with chart of accounts maintenance, provides support during annual financial audit and assists with year end accruals and reversals as directed by County Finance.
• Serves as back-up to other Fiscal Support Specialist at the Road Department.
• Performs other duties as assigned.

Qualifications

• Knowledge and skills normally acquired through the completion of an Associate’s Degree in Accounting is required. An equivalent combination of education and experience may be considered.
• One to two years of progressively more responsible accounting, bookkeeping, or finance experience required. Governmental, road, or construction accounting experience preferred.
• Excellent organizational, analytical, and problem-solving skills.
• Mental ability to frequently handle simultaneous projects requiring concentration and attention to detail with occasional distractions due to people and/or telephone calls. Incumbent is periodically required to handle pressures related to meeting deadlines, fulfilling scheduling requirements, etc.
• Mathematical ability to calculate figures and amounts.
• Ability to appropriately handle both confidential information and sensitive situations, while communicating effectively with those stakeholders.
• Computer skills necessary to effectively utilize word processing, databases, spreadsheets, scanning and imaging, e-mail, and internet required. Microsoft Office (Word, Excel, PowerPoint) experience is preferred.
• Experience working with the public and the interpersonal skills necessary to provide courteous customer service.
• Ability to travel between work locations, as needed.
• Ability to work effectively with individuals and groups from a variety of identities, cultures, backgrounds, and ideologies with a commitment to equity and inclusion.

Supplemental Information

Working Conditions

• Occasional travel between County locations and to neighboring Counties may be requested.
• Normal office environment with occasional discomfort due to cold, heat, dust, noise and the like.
• Extended workdays (beyond eight hours/day) are occasionally required.
• Largely sedentary role, involving sitting and/or standing for extended periods of time.
• Will occasionally be required to lift/push/pull/carry items weighing up to 25 lbs.

Calhoun County's benefits package offers flexibility, choice, and value. It is an attractive component of our employees total compensation package. At Calhoun County, we know that good benefit plans are important to employees and their families. We're committed to providing employees with access to a wide range of information and tools so they can stay informed and make the most of their Calhoun County flexible benefit package.
What benefits does Calhoun County offer its full time employees?
Medical: Blue Cross/Blue Shield of Michigan with 3 Different Flexible Benefit Plan Options (More information (Download PDF reader))
Dental: 100% Employer Paid through Delta Dental (More information (Download PDF reader))
Vision: 100% Employer Paid through BCBSM Vision Services Plan (VSP) (More information (Download PDF reader))
Employee Health & Wellness Center (Premise Health): Most Services 100% Employer Paid (More information (Download PDF reader))
Life Insurance: 100% Employer Paid for Basic Life & AD&D
Short Term Disability: 100% Employer Paid for 67% Wage Loss Benefits up to 26 Weeks
Retirement: Employer 401(k) Match Program Up to 7% of Employee Contribution (More information (Download PDF reader))
Employee Assistance Program (EAP): 100% Employer Paid Through Bronson HelpNet (More information (Download PDF reader))

Click Here for 2023 BENEFIT INFORMATION AND FORMS
Flexible Scheduling & Telecommuting Options Depending on Position & Department

• Start through fourth years – 144 Hours (3.6 weeks based on 40-hour work week)
• Fifth through ninth years – 184 Hours (4.6 weeks)
• Tenth through fourteenth years – 224 Hours (5.6 weeks)
• Fifteen and Subsequent years – 264 Hours (6.6 weeks)

(amounts & distribution may vary slightly by union contract, policy, and/or defined work week)
Paid Holidays: 14 Paid Holidays Throughout the Year

• Term Life Insurance (above Employer Paid Plan)
• Critical Illness & Accident Insurance
• Long Term Disability Wage Loss Benefits
• Flexible Spending Accounts (FSA)
• Health Savings Accounts (HSA)
• Employee Wellness Program
• Perks Program (discounts at local merchants for being a County employee)