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The Financial Coordinator (FC) is responsible for supporting a range of administrative, operational and financial activities in support of the Pulmonary Vascular Disease (PVD) research program at Mass General Brigham (MGB). The PVD program's research focuses on studying and treating Pulmonary Hypertension primarily but extends to other conditions including but not limited to Interstitial Lung Disease (ILD), Chronic Obstructive Pulmonary Disease (COPD) and Idiopathic Pulmonary Fibrosis (IPF) with investigational drugs and/or devices. This position will work collaboratively with a variety of personnel at all levels, including faculty and study team members of MGB and external institutions, cooperative groups, clinical trials experts, representatives from the pharmaceutical industry, federal agencies, and other research organizations. The FC will spend time providing assistance with research operations, business administration and financial management of the PVD Research Program. The FC will report directly to the Principle Investigator and Research Manager.
This position is for onsite work with occasional remote time. Remote work may only be performed from New England states (CT, RI, MA, NH, VT, ME). Candidates must have the ability to work from our Boston, MA office for onsite days.
Located in Boston and the surrounding communities, Brigham and Women's Hospital (BWH) is an international leader in virtually every area of medicine and has been the site of pioneering breakthroughs that have improved lives around the world. Brigham and Women's Health Care - the parent corporation for Brigham and Women's Hospital, Brigham and Women's Faulkner Hospital and the Brigham and Women's Physician Organization - includes 150 outpatient practices with over 1,200 physicians. We serve patients from New England, throughout the United States, and from 120 countries around the world.
We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
Principal Duties and Responsibilities
Meet with the MGB platform, Oncore, billing specialist to open, maintain and close clinical trials study funds
Run research billing review reports weekly to ensure that patient care charges are routed to proper fund (study fund versus patient insurance)
Submit patient care corrections through study billing portal, Insight, and follow up with patient, insurance company, study coordinator, grants manager and sponsor to ensure charge is reimbursed
Work with study coordinator to check in required and unscheduled assessments per the schedule of events using Oncore
Review charges from outside collaborators (Advarra Forte Payments, Center for Clinical Investigations (CCI), Access Storage, Rainin calibration etc) to ensure accuracy and payment
Purchase lab and office materials in eBuy and manage corresponding requisition forms to ensure delivery timelines align with site need
Keeps audit trail of equipment ordered and received. Ensures that equipment is safe and in proper working condition in coordination with other departments.
Submit employee reimbursement requests in Egencia and/or Expenses functionality of PeopleSoft for required training meetings
Manage study participation stipends in Advarra Forte Payments and/or eCheck and review transportation/meal reimbursement requests
In concert with the regulatory coordinator, enter and bill for safety reporting, monitoring visits, audits, staff retraining etc.
Generate study invoices and follow up with sponsor financial contact and MGB CTO to ensure payment
Generate financial proposals for sponsor and/or investigator initiated research studies using CPT codes in Microstrategy
Submit study budgets and contracts for Clinical Trials Office (CTO) review and provide feedback on and approval of these documents when prompted
Participates in quality improvement projects.
Other Administrative Responsibilities
Support communication activities within the clinical research community via email, website, annual report, newsletter, and other avenues.
Maintain a current knowledge of Federal (HIPAA, GCP, FDA, etc), State, and Hospital laws, regulations, and guidelines governing human subject research; attends educational and professional seminars.
Assure activities to be following BWH, JCAHO, NCRR, OSHA, DPH, and state and federal regulations.
In conjunction with the Principle Investigator, Research Manager, and Research Grant Manager, continuously assess and improve the efficiency of systems and processes.
Undertake additional special projects as needed by the PI for management/allocation of slush fund
Qualifications
- B.A. or B.S. required. Heath Care Administration background strongly preferred.
- Experience in project management is preferred.
- Relevant experience in an academic health center is preferred.
- Knowledge of and experience with research related activities preferred.
- 1-2 years of healthcare or related experience.
- Strong analytical, organizational, interpersonal and demonstrated customer service skills required.
Competencies Required
- Demonstrates competence in each of the following programs: Excel, Microsoft Word, Electronic Medical Record (EMR).
- Ability to prioritize and manage multiple projects and responsibilities simultaneously.
- Outstanding organizational skills are necessary to manage many competing timetables and responsibilities
- Ability to work under pressure in a fast-paced environment and meet deadlines.
- Interpersonal relationship skills needed to motivate others and work with many hospital-wide department heads, administrators, and physicians in a positive and collegial fashion.
- Excellent verbal and written communication skills to communicate effectively with a large and diverse constituency.
- Requires the ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the program.
- High degree of analytic ability to manage the financial and human resources aspects of the position.
- Ability to supervise the work of others in a lead capacity.
- Ability to foster a team environment and work as a team member.
- Basic financial/accounting skills.
- Independent judgment needed to organize work and set priorities.
- Understanding of medical terminology
- Demonstration of flexibility and willingness to adapt to diverse roles as a member of the unit-based team.
