Financial Administrator

Department: MED-Preventive Medicine Salary/Grade: EXS/6 Job Summary: Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc. Accounting policy & procedure Accounts payable Accounts receivable Analysis Appropriation charges Audit Bank deposits Budget Cash receipt Chart &/or account coding Cost accounting Creating new accounts Expense reimbursement Financial Statements Forecasting Grants &/or awards Journal &/or ledger Payroll Purchase orders Recharge Reconciliation Reporting Transfer charges Wire transfers Specific Responsibilities: . Budget: Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.

Prepares analysis & reports. Provides account research. Assists with budget projects.

Updates budget estimates & provides commitment tracking support for all financial activity. Reviews & reconciles actual expenses to budget per NU Audit guidelines. Approves funds reallocation within budget as necessary & appropriate Analysis, Statements & Reporting: Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, customer service activity, etc.

Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions. Records journal entries and creates reports. Performs financial account reconciliations, statement analysis, and transaction research.

Maintains, and updates financial models and analysis. Transactions: Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account. Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.

Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions. Processes transfer &/or appropriation charges & may balance &/or close accounts. Maintains Chart of Account lists.

Prepares & delivers bank deposits Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers. Provides financial policy interpretation to determine the validity of customer requests & ensure compliance. Grants &/or Awards: Reviews PI funding status on a monthly basis.

Works with Dept &/or Research Administrator regarding financial grants management issues. Provides data for grant proposals; submits proposals Develops &/or administers budgets; coordinates IRB/IACUC, OSR/ASRSP transactions, &/or effort reporting. Interacts with faculty, staff &/or funders to build relationships, transfer knowledge, &/or advise on research policies & procedures.

Administration: Processes & presents data & information through the application of database, graphic & spreadsheet software. Obtains data by downloading from enterprise systems; develops and runs queries. Performs general office support activities Manages operation of or interaction with a computer system or system processes that support the area or program.

Ensures that area service level goals are met. Communicates with core clients regarding timelines, workload, expectations, and billing Supervision: Supervises temporary, part-time or work study students Provides work direction to others Supervises other employees Assists with hiring employees Assigns projects to core staff and helps manage staff effort across projects Minimum Qualifications: (Education, experience, and any other certifications or clearances) Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience. 2 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.

Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home.

If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more. Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness.

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Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

Target hiring range for this position will be between $55,128-$68,911 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.