Finance Manager Credit Card Solutions & Treasury

Finance Manager Credit Card Solutions& Treasury. New York. Posting Date: 04/04/2024. Deadline: 04/11/2024
Role Purpose
The Finance Manager works closely with the Controller, Finance Manager - Accounts Payable, Information Technology, Financial System Integration Team, and external parties to collect, analyze, and review complex and data from banks, manage US Bank rebate program, and expense systems (Concur and NetSuite). Position currently supervises Senior Financial Treasury Analyst charged with cash management, preparation of Investment Committee schedules and investment redemption process.
They create comprehensive and diverse reports, check compliance, and perform accounting and reporting activities, seeking to improve financial processes for more effective financial operations
Key Responsibilities

• Scope out and implement global Credit Card program across all OSF offices, in coordination with Accounting and Compliance teams (including Financial System Integration Team) Grants Management, Office of the General Counsel, and IT, to ensure feasibility of global program and compliance with local laws; monitor card usage and ensure compliance with card usage policies and travel policies and procedures
• Manage global corporate Credit Card operations: coordinate implementing corporate Credit Card programs, potentially administration of other types of cards . Responsible for new card applications, delinquencies, suspensions, cancellations, managing credit limits, following up with staff on receivables, resolve transaction reconciliation issues, and contest unauthorized charges in coordination with OSF office operations team/outsourced providers
• Optimize card utilization to both streamline payment processing times and to leverage spend for US Credit Card cash rebate program including collection of rebate due on US card activity
• Establish and monitor escalation path for acceptance of cards by vendors and banking institutions. Support the implementation of Concur across all OSF offices in coordination with Financial System Integration Team and Information Technology and relevant internal and external (outsourced) accounting teams
• Prepare and review monthly, quarterly and yearly analysis schedules for annual audit and travel spend and credit usage in coordination with Travel team
• Monitor and analyze data to develop various reports from a wide range of sources and identify/communicate possible impacts on programs/departments and projects
• Liaise between the IT Team and Accounting Team to gather requirements for improvements and implementation of US based OSF banking and financing applications managed by Finance, for example overnight sweeps of bank balances.
• Develop, improve, and conduct/ manage Finance related training for OSF staff on Finance systems such as Concur and NetSuite. This includes in-person trainings, online trainings, or self-serve via iLMS in collaboration of Financial Systems team
• Function as Accounting liaison to both Director of Financial Systems and Integration Team, IT and external providers for finance systems software implementation or upgrades, including development of testing strategies and programs for Finance systems
• Serve as Finance Department liaison for OSF staff, provide back up to US Accounting colleagues

• Update procedures, continuously improve processes and ensure adherence to policies

Direct Reports:
Yes - 1 Direct Report
Key metrics
Timely resolution of outstanding Credit Card reports; timely resolution of outstanding staff receivables; timely updates to software; implementation of Concur across OSF offices, when feasible
Key internal relationships
Accounting and Compliance, OSF staff, IT
Key external relationships
Banks and software vendors such as NetSuite, and Concur
Qualifications
Essential:

• Bachelor's degree (BA. /BS)

Experience
Essential:

• Significant, progressively responsible relevant work experience
• Knowledge of NetSuite, Concur, banking software, and various Salesforce based applications
• Excellent analytical skills, proficiency in Microsoft Office and cloud-based platforms, strong research and database management skills
• Experience in integration of corporate Credit Card and purchasing card data into Concur and NetSuite

Desirable:

• Proven experience collaborating with, and leading, multi-country or multi-jurisdiction projects
• Expertise in working with large volumes of data (export, import to/from different systems

Competencies
Functional Competencies:

• Efficiency and self-management in a fast-paced environment, experience in researching financial data, strong attention to detail, discipline with strict deadlines
• Strong communication (written, verbal, listening), interpersonal and organizational skills, discretion to handle confidential matters
• Team player with the ability to work independently
• Experience in managing work and a team in a fast-paced environment
• Critical thinking skills, good judgment, solutions-oriented
• Awareness of diverse cultural differences and communication styles, proven ability to build relationships with a wide range of people within a complex organization
• Mastery in Financial Accounting
• Expert in systems integration and reporting
• Mastery in Credit Card operations
• Expert in account analysis
• Expert in error resolution

Personal Competencies:

• Demonstrates commitment to OSF's core values of humility, commitment, collaboration, respect, inclusivity and integrity
• Are solutions oriented
• Works well in a team and contributes meaningfully and regularly to discussions and in problem solving issues
• Is highly responsive and customer oriented
• Works with a high degree of independence
• Is viewed as a thought partner by colleagues and manager

Languages:

• An excellent knowledge of English
• Knowledge of other languages would be an asset

The salary range for this role is $102,500 - $189,600 (USD). The final offer is influenced by a wide array of factors including but not limited to skill set and level of experience.
Competitive rates of pay apply.
Open Society Foundations is committed to advancing diversity, equity and inclusion, and to building a diverse staff that reflects the movements, issues and communities that our mission serves. Candidates from all underrepresented backgrounds, identities and communities are encouraged to apply.
We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.