Finance Manager

About The Company

One of the fastest growing independently-owned podcast studios in the U.S., AT WILL MEDIA is an award-winning, full-service production company with offices in Manhattan and Los Angeles, founded in 2016 by CEO Will Malnati. With decades of combined experience in storytelling, we are a go-to partner for podcast production services and set the pace for the podcast industry in fictional and nonfiction originals.

What We Are Looking For

AT WILL MEDIA (AWM) is currently seeking a full time Financial Manager to manage the financial department of their growing business. The Financial Manager manages accounting records and is responsible for the production of financial reports, and will help create streamlined processes where necessary. The controller oversees the accounting process, including accounts receivable, accounts payable, payroll, and compliance. The Financial Manager reports to the CEO.

The successful candidate is an experienced financial executive with a collaborative attitude who finds proactive solutions and has the ability to manage multiple accounts at once. The position is fully remote and does not require residency in any specific state but should be familiar with NY and CA payroll.

Responsibilities & Duties

Accounts Payable

• Receive invoices payable from project leads and other stakeholders and code to correct project

• Receive legal bills and code to projects as needed

• Confirm receipt of contractor W9s and file accordingly

• Get vendor payment details and acceptable payment methods

• Conduct bi-weekly finance meeting with CEO to go through all current A/P

• File invoices digitally in email folders as well as attached PDFs in QBO for quick reference

• Set up insurance payments for company and other entities as needed

Expenses

• Enter credit card expense receipts sent from project coordinators/purchasers and file receipts in email

• For transactions that no receipt has been sent within one week, reach out to administrative manager for assistance in categorization and project tracking

Projects

• Set up new projects in QB

• Create progressive invoices per contracts, sent by CEO and Director-level staff

• Track expenses and invoices payable, including contractor payments

• Invoice billable expenses for Work For Hire projects, at the discretion of Director of Production Services

• Periodically review projects’ margin to make sure healthy

Accounts Receivable

• Invoice per contracts, or at the direction of CEO and other stakeholders

• Set up clients with their payment platform as needed

• Follow up with clients on past due invoices.

• Alert project leads if needed when payment has been received

Payroll / HR

• Enter new hires in TriNet per offer letters and documentation

• Enter salary adjustments per CEO or other Exec-level staff

• Enter weekly payroll hours for hourly team

• Enter payroll invoice details journal entry weekly, and withdrawal

• Assist as needed with other LLCs set up and processing of payroll

Banking

• Maintain QBO banking connections in QB

• Correctly and carefully match transactions in the bank feed

• Transfer funds between accounts as directed by CEO

• Set up Vendors for ACH and Bill Pay payments as needed

• Reconcile bank accounts monthly in the first week of each month

• Reconcile company Visa after the period ends, monthly on or around the 8th

Meetings

• Review AP and receive approvals on what can be paid and what to hold

• Review AR and discuss what is outstanding, and what will be ready to be billed soon

• Review other outstanding finance department items

• Discuss project-specific P&L

General & Miscellaneous

• Communicate with accountant as needed regarding taxes and various entities filings

• Respond to emails and organize them in folders

• Provide financial reports as requested

• Review financial reports monthly

• Coordinate with outside production accountants for projects which require them

Qualifications & Skills

• Bachelors degree in Business/Economics

• 5+ year minimum finance experience

• Clear vision and strategy for finance management

• Strong rolodex and/or relationships with key podcast distributors, producers, and executives

• Proven success managing finances for productions in various stages

• Familiarity with legal and contractual processes

• Excellent and strategic written, interpersonal, and verbal communication skills

• Working knowledge of G-Suite, Slack, Quickbooks, Excel, Bill.com, and other payment platforms

• Key Hard Skills:

  • Mathematics

  • Computer Literacy

  • Data Entry

  • Finance and Business Knowledge

• Key Soft Skills:

  • Attention to Detail

  • Communication Skills

  • Collaboration

  • Critical Thinking

Candidates who meet most but not all of the qualifications above are still encouraged toAPPLY HERE.

Reports To: CEO/Founder

Works With: CEO/Founder, CFO, Project Managers, Budget Managers

Job Type: Full-Time

Salary Range: $80K - $100K

AT WILL MEDIA offers a comprehensive total rewards (salary and benefits) package:

• Competitive salaries

• Comprehensive medical, dental, vision and life insurance plans

• 401k retirement plan

• Flexible spending accounts

• Unlimited PTO and company paid holidays

• Remote and work-from-home arrangements

• Other flexible benefits

Location: In response to COVID-19, this position is currently remote. Candidates based in NYC or LA preferred.

AT WILL MEDIA is committed to providing equal employment opportunities to qualified individuals regardless of their race, color, religion or belief, age, sex, gender identity or expression, national origin, ancestry, sexual orientation, physical or mental disability, veteran status, or family or parental status and to conform to all applicable laws and regulations to that regard. The AT WILL MEDIA equal employment opportunity policy includes all aspects of the employment relationship, including application and initial employment, promotion and transfer, administration, and the application of service, retirement, seniority and employee benefit policies.