Finance & Hr Coordinator

Finance & HR Coordinator Job Announcement
Priority application deadline 1/18/24; applications will be reviewed on a rolling basis.

Job Summary: The Finance and HR Coordinator is responsible for providing Finance and Human Resources support within the US. This includes preparing biweekly payroll for US-Based employees, coordinating end of month and end of year closure with the Interim Finance & Admin Manager, ensuring EPI’s HR software tool and database is up to date, and supporting hiring and exit processes. This position is temporary and will support the Finance Department for a minimum of 6 months during the hiring and onboarding process of a new Executive Director and Finance Director, with the possibility of a continued role depending upon organizational needs and funding.

Responsibilities:
Finance

• Conduct a monthly reconciliation of US based bank and credit card accounts
• Coordinate with the finance manager on the month end closing and financial reporting process including data uploading of monthly field ledgers into QuickBooks Online.
• Maintain and update Zapier connections between Salesforce and QuickBooks Online
• Prepare Bi-weekly payroll for US based employees, including maintenance of payroll records and
  timely payment of payroll liabilities and federal, state, and local taxes
• Assemble information for external auditors for the annual audit
• Comply with local, state, and federal government reporting requirements
• Follow GAAP accounting standards

Human Resources

• Work with hiring supervisors to recruit, interview, and hire new employees
• Complete onboarding process and documentation for new hires following EPI policies and procedures
• Oversee HR information in BambooHR platform for US based employees, including onboarding, leading an occasional audit of necessary documentation, and maintenance of employee job information and benefits information
• Maintain EPI website’s “Meet Our Staff” page
• Coordinate exit processes with supervisors, ensuring proper closeout activities are conducted, property is collected, and necessary documentation is completed
• Recommend improvements to forms, processes and procedures as appropriate
• Periodically serve as Duty Officer on the 24 hour/ERS cell phone
• Other tasks as assigned by supervisor

Qualifications:
Required:

• Associate's degree in accounting or business administration, or equivalent business experience,
  as well as a knowledge of bookkeeping and GAAP.
• Demonstrated effectiveness in written and verbal communication
• Excellent time management skills and ability to prioritize projects as necessary
• High degree of organization and attention to detail

Preferred:

• Bachelor’s degree in accounting, human resources or business administration
• 1+ years of payroll experience
• Experience working with QuickBooks Online, QuickBooks Payroll, BambooHR, Zapier, Jotform and Salesforce

Compensation: This position is compensated at a rate of $19.87/hr or 3443.33/month at 1.0 FTE. In addition, this position is eligible for a benefits package that includes paid time off, sick leave, holidays, health and dental insurance, and other benefits as detailed in EPI’s Employee Handbook.

Schedule and Location: The Finance and HR coordinator is a temporary, full-time position based in EPI’s office in Missoula, Montana. Schedule and total hours may be flexible for applicants that are currently enrolled in a related program, but at least 25 hours per week will need to be spent in EPI’s office during business hours of 9am-5pm, M-F.

Questions can be directed to: Jen Muser, Interim Finance & Admin Manager: Jen@ecologyproject.org