Field Coordinator

As a Field Coordinator at Amplified Digital agency, you will play a pivotal role in designing and coordinating a diverse array of events within the urgent care industry. You will be responsible for overseeing every aspect of event planning, from concept to execution, to ensure the seamless delivery of unique, high-quality experiences for our clients in the Chicagoland market. You will work closely with healthcare providers, vendors, and our internal team to bring their visions to life.  Successful applicant will be based in Northwest Indiana/Chicagoland area.

Key Responsibilities:

Event Planning: Collaborate with our urgent care clients to understand their objectives, conceptualize event ideas, and develop comprehensive event plans for sponsorships, charities, in house events, expos, trade shows, and local neighborhood activations.

Budget Management: Create and manage event budgets, ensuring cost-effectiveness while meeting client expectations.

Vendor Coordination: Source, negotiate with, and manage various vendors, including event swag suppliers, healthcare experts, and event venues.

Logistics: Oversee logistical details such as venue selection, healthcare equipment arrangements, guest accommodations, transportation, and security.

Timeline Management: Develop and maintain detailed event timelines to ensure all activities are executed on schedule.

On-Site Management: Lead on-site event coordination, troubleshooting any issues that may arise to ensure a smooth event flow.

Client Communication: Maintain clear and open communication with clients, updating them on event progress and addressing their concerns.

Team Collaboration: Work closely with cross-functional teams within the organization, such as marketing, design, and healthcare compliance, to ensure seamless execution of events.

Post-Event Evaluation/Reporting: Conduct post-event assessments to gather feedback and insights for ROI and future improvements

Qualifications:

Bachelor's degree in Event Management, Healthcare Administration, or a related field (preferred). Proven experience in event planning and management, preferably in the healthcare or urgent care sector.

Exceptional organizational and multitasking skills.

Strong negotiation and vendor management abilities.

Excellent communication and interpersonal skills.

Proficiency in event planning

Creative problem-solving skills and attention to detail.

Ability to work under pressure and meet tight deadlines.

Willingness to work irregular hours, including evenings and weekends, as required.