Fiac13-2023-02428-Assistant Director Of Administrative Services-Cheyenne

Salary: $8,103.33 - $9,002.93 Monthly
Location : Cheyenne, WY
Job Type: Full Time
Job Number: 2023-02428
Department: 060-Administrative Services Div.
Opening Date: 12/20/2023
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
The Office of State Lands and Investments (OSLI), an agency committed to effectively managing natural resources and funds for current and future generations, is seeking an Assistant Director of our Administrative Services Division. Our culture will provide you with the opportunity for professional growth and diverse experience that will help you further your career.
The Office of State Lands and Investment (OSLI), which is an administrative arm of the State Loan & Investment Board (SLIB) and State Board of Land Commissioners (SBLC), comprised of the top five (5) Wyoming elected officials. The Assistant Director of the Administrative Services Division is responsible for all phases of the agency's budget (development, analysis, reporting), agency state and federal fiscal reporting requirements, and the successful operation of three sections within the division: Agency Fiscal Administration, Grants and Loans, and Royalty Compliance.
This position is located in Cheyenne, Wyoming. Cheyenne is a full-service community home to over 60,000 residents. Cheyenne is near four-season outdoor recreation areas, including the Snowy Range and the Medicine Bow National Forest, and home to world-class rock climbing at Vedauwoo. Also, the location provides convenient access to the Colorado Front Range communities, including Fort Collins, Denver, and Denver International Airport. Wyoming is one of only seven states with no state income tax.
Human Resource Contact: Ryan Scheer / 307-777-8570 / ryan.scheer2@wyo.gov
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.

• Serves as a member of the Department's leadership team, which collectively addresses agency challenges and priorities, including but not limited to, the legislative process (fiscal notes, various committee meetings including Joint Appropriations, tracking of proposed legislation and fiscal implementation as required), agency budget and financial management, including the agency Director, Trust Land Management Division, Field Services Division, and the Forestry Division.
• Responsible for the agency's biannual budget. This includes the development, analysis, and reporting of budgetary information on a monthly, quarterly, annually, and biannual basis to provide accurate and essential expenditure/revenue information, including but not limited, to SLIB, SBLC, state agencies, legislative service office, and federal agencies.
• Coordinates and supervises the accurate compilation of information related to reporting, publishing, and dissemination of the agency's financial condition on a monthly, quarterly, annual, and biannual basis. Is the agency's main contact to the State Auditor's Office for the Annual Comprehensive Financial Report to provide fiscal information, including but not limited to, schedule of expenditure of federal awards, deferred revenue, agency loan activity, trust land activity, royalty accrual, and various lease activities.
• Oversees the daily management of the agency's expenditures and revenues, which include various federal financially assisted programs, and grant and loan programs through the development and implementation of financial policy which is based on, but not limited to, compliance with state and federal laws, rules and regulations, and Generally Accepted Accounting Principles (GAAP).
• Responsible for establishing priorities, goals, and direction of the administrative division, including but not limited to, internal communications, employee morale, and work unit performance to meet the agency's mission.
• Oversees the establishment, maintenance, and operation of OSLI's financial policies and procedures, including but not limited to payment processing, procurement, cost accounting, revenue recognition, safe guarding of assets, inventory, and SLIB grant & loan programs.
• Responsible for facilitating the management and accounting for the budgeting, expenditures and income for the agency's financial assets.
• Administers the development, maintenance, and use of financial procedures related to the operations and maintenance of the section's internal financial revenue and expenditure systems.
• Coordinates and supervises accurate compilation and reporting of financial data.
• Meets and consults with other state and federal fiscal managers on financial management issues; reviews and approves grants, contracts and agreements.
• Reviews board matters for accuracy and presentation to the Director for final SLIB/SBLC consideration. Also prepares various standard agency program reports, including but not limited to, SLIB Grant and Loan programs and Trust Land Revenue reports. Additionally attends board meetings to respond to any inquires.
• Supervision responsibilities and tasks include, but are not limited to, interviewing, hiring, performing disciplinary actions, assigning work, training and conduct PMI reviews.

Qualifications
PREFERENCES:
Preference may be given to applicants who have experience in using the Wyoming Online Financial System (WOLFS) and the Budget Department's IBARS system.
KNOWLEDGE:

• Extensive communication, problem-solving and personal interaction skills
• Knowledge of financial accounting and management at an intermediate to advanced level, including accounting (GAAP) and auditing (GASB) principles
• Knowledge of financial and organizational analysis
• Knowledge of political and fiscal structure and process, existing applicable state and federal laws, regulations, policies, and procedures affecting the administration of an agency of state government
• Strong attention to detail; strong follow-up and follow through
• Must be a strong multi-tasker and able to organize and prioritize duties
• Skill in the design, implementation, and administration of fiscal, financial systems, laws, policies, and procedures applicable to the financial management of the agency
• Skill in management of financial, information and time resources
• Skill in oral and written communication
• Skill in interpersonal relations
• Proficient with Google, Microsoft Excel and Word software programs
• Knowledge of Wyoming's Budget system (IBARS)
• Knowledge of Wyoming Online Financial System (WOLFS)

MINIMUM QUALIFICATIONS:
Education:
Bachelor's Degree (typically in Finance)
Experience:
3-5 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accounting Manager I
OR
Education & Experience Substitution:
6-8 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accounting Manager I
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
This position takes place in a normal office environment.
NOTES:

• FLSA: Exempt
• This is an At-Will position and serves at the pleasure of the Director of the Office of State Lands and Investments.

Supplemental Information
060-Office of State Lands and Investments - Trust Lands Management Division
Click to view the State of Wyoming Classification and Pay Structure.
URL:
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.
There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!
to learn more!
01
(AA) Which of the following best describes your highest completed level of education to date or within the next three (3) months? (Transcripts may be required.)

• High School Diploma/GED/or Equivalent
• Some college Coursework, No Degree Received
• Associate's Degree
• Associate's Degree and additional coursework
• Bachelor's Degree
• Bachelor's Degree and additional coursework
• Master's Degree
• Master's Degree and additional coursework
• Doctorate Degree
• Doctorate Degree and additional coursework
• None of the Above

02
(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3) months? (Transcripts may be required.)

• 45+ Quarter hours/30+ Semester hours
• 90+ Quarter hours/60+ Semester hours
• 136+ Quarter hours/91+ Semester hours
• 180+ Quarter hours/120+ Semester hours
• 225+ Quarter hours/150+Semester hours
• N/A

03
(FIAC13) Which of the following best describes your work experience in Finance? Experience definition: (This experience includes: Financial experience.)

• No relevant experience.
• One (1) to less than two years of relevant experience
• Less than two (2) years of relevant experience
• Two (2) to less than three (3) years of relevant experience
• Three (3) to less than five (5) years of relevant experience
• Five (5) to less than six (6) years of relevant experience
• Six (6) or more years of relevant experience.

04
(AA) Describe your relevant experience below.
05
Do you have experience in using the Wyoming Online Financial System (WOLFS)?

• Yes
• No

06
(AA) Describe your WOLFS experience in the box below.
07
Do you have experience in working with the State of Wyoming Budget Department, and using the IBARS budget system?

• Yes
• No

08
(AA) Describe your relevant experience below.
09
Do you have a valid driver's license?

• Yes
• No

10
(AA) VETERANS' PREFERENCE DISCLOSURE: PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans' preference. If you are not a current employee of the State of Wyoming, to be eligible to receive veterans' preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. I have read and understand the veterans' preference disclosure.

• Yes
• No
• I am not a veteran

11
(AA) VETERANS' PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veteran's military service, and wish to claim veterans' preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans' preference status. By requesting veterans' preference, you are certifying that you meet the statutory requirements as described in the above disclosure.

• Current State Employee
• Veteran - DD214 Attached
• Disabled Veteran (10% or more) - DD214 and Veteran's Disability Determination Attached
• Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached
• None of the above

12
(A) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume' is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at https://www.uscis.gov/e-verify.I have read and understand the above statement.

• Yes
• No

Required Question