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SalaryIMSolutions is looking for Federal Administrative Support Specialists to join us at our client, The National Oceanic and Atmospheric Administration (NOAA).
NOAA is a scientific and regulatory agency within the United States Department of Commerce that forecasts weather, monitors oceanic and atmospheric conditions, charts the seas, conducts deep sea exploration and manages fishing and protection of marine mammals and endangered species in the U.S.
As a Contracts Closeout and Administrative Assistant, you will have a critical role in performing various basic contract closeouts with high-level clerical Administrative Support. The ideal candidate will be extremely professional and organized, familiar with Federal financial processes, proactive in asking questions, and able to work well with people both inside and outside of government.
These functions include:
- Review contracts for cradle-to-grave closeout actions.
- Support administrative functions including scheduling and calendar management.
- Perform analytical functions, including reviewing and analyzing data, drafting, and developing reports, and tracking data to meet identified goals.
- Support meeting management, including the development of meeting agendas, meeting minutes, and other materials. Track and monitor action items.
- Support employee onboarding and offboarding, including ensuring paperwork is submitted and tracking hiring status.
- Help to develop and implement employee engagement/morale activities, both for in-person and online events.
- Draft, edit, and format correspondence, slide decks, and written materials.
Requirements:
- 7+ years of Federal administrative clerical support expertise.
- Bachelor’s degree or at least 24 credit hours in business or a business-related field.
- Advanced knowledge of Microsoft Office 365 including the use of PowerPoint, Project, Excel, and Outlook to process data relevant to business requirements.
- Strong interpersonal, verbal, and written communication skills.
- Outstanding fact-finding and creative thinking skills, with the ability to consistently follow up and meet deadlines.
- Positive professional attitude – demonstrating an ultimate desire to fulfill organizational objectives by providing a positive customer experience.
- U.S. Citizenship or Foreign National with a work permit and residing in the U.S. for three or more years.
- Ability to pass a Federal Public Trust Clearance, which must be adjudicated favorably for you to begin working. This requires fingerprinting and reporting on your previous employment, residence, education, and financial and legal background. Candidates may be disqualified for federal or state convictions of crimes, military court-martials, delinquent federal debt including taxes and student loans, current use of illegal drugs, or lying on their application.
Base compensation range and benefits:
- $50,000 to $60,000 - actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location.
- Fully remote position - 100% telework in the U.S.
- Outstanding medical, dental, vision, Tri-Care Supplement, HSA, FSA, insurance (STD, LTD, life, AD&D, voluntary life, accident, hospitalization, critical illness), EAP, and additional discounts!
Who we are:
IMSolutions is a rapidly growing woman-owned, veteran-owned Virginia-based management consulting company. We specialize in providing innovative and cost-competitive business and program management solutions to our clients across the public sector. Primarily, our support encompasses assisting clients in acquiring mission-critical capabilities; including developing holistic program strategies for successfully inserting technologies to achieve material solutions efficiently and expeditiously.
At IMSolutions, LLC (IMS) service to our clients, each other, and our communities is at the center of everything we do. We understand, comprehend, and appreciate that people with diverse backgrounds, experiences, and points of view lead to better and more comprehensive ideas and solutions. Our IMS culture and commitment to difference and inclusivity help us grow as individuals and in partnership with our clients to drive our unparalleled solutions and customer experience.
Equal Employment Opportunity
IMS is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration regardless of race, color, religion, sex, ethnicity, national origin, sexual orientation, gender identity, age, marital or family status, disability, or status as a protected veteran.
IMS is a federal contractor that desires priority referrals of protected veterans for job openings. IMS jobs are posted as open until filled.
IMS is an E-Verify Employer.
If you are unable to complete this application due to a disability, contact us to ask for accommodation or an alternative application process.
Trina Campbell (tcampbell at imsolutionsllc.com)
