Faculty Secretary and Substitute Coordinator

Position Type:
Secretarial/Clerical/Secretary - 10 month
Date Posted:
1/18/2024
Location:
Lake Forest High School
Date Available:
02/02/2024
Closing Date:
03/22/2024
Starting Pay: $19.95/hour
Lake Forest Community High School is seeking a full-time Faculty Secretary.
Description: The Faculty Secretary supports all faculty members with clerical tasks and provides substitute coordination for all staff.
Qualifications and Requirements:

• High School Diploma or equivalent
• Experience with Frontline Absence Management (formerly Aesop) - preferred
• Clerical and secretarial experience - preferred
• Experience with Google Workspace, office, and school-based management systems - preferred
• Strong verbal and written communication skills
• Strong interpersonal skills and positive problem-solving attitude
• Comfortable and pleasant demeanor in busy environments
• Ability to:
  • work under pressure
  • work with speed, attention to detail, consistency, and organization
  • prioritize workflow while working with many individuals
  • work harmoniously, cooperatively, and effectively with all stakeholders
  • meet deadlines
  • work effectively in office and school-based management systems
• Maintain confidentiality
• Adhere to Board of Education policies and procedures

Essential Duties and Responsibilities:

• Assists faculty with copying, printing, and word processing
• Maintains and operates all faculty workroom high-volume copiers and equipment
• Supervises faculty work areas and maintains supplies
• Manages incoming and outgoing mail during the school year
• Informs the Technology Department of equipment service issues
• Maintains an inventory of paper
• Transcribes and communicates meeting notes for faculty-related meetings and events
• Keeps the faculty workroom clean, organized and in functional order.
• Supports teacher professional development tracking in My Learning Plan and tracking professional development credits.
• Supports other offices in organizing and hosting Fall Open House, Scout Experience, Honors Night, and Graduation.
• Performs other job-related duties as assigned by the direct supervisor
• Adheres to Board of Education policies and procedures

Substitute Coordination Responsibilities

• Monitors faculty and staff substitute requests and assigns/fills substitute vacancies
• Prepares and supports substitutes for scheduled assignments
• Maintains accurate absence and Substitute work schedule records
• Effectively utilizes the sub management system and provides training to staff when necessary
• Maintains communication with the Human Resources Department and Payroll Department regarding substitute coordination
• Records and communicates substitute concerns and needs with appropriate staff
• Maintains ongoing communication with faculty, staff, and administrators regarding substitute processes, needs, and coordination

Physical Demands
While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, and reach. The employee is occasionally required to climb, balance, stoop, kneel, crouch, crawl, push, pull, and lift. Repetitive motions are required, especially for keyboarding which involves substantial movements of the wrists, hands and/or fingers. The employee must lift and/or move up to 20 pounds of force occasionally and up to 10 pounds of force frequently. Specific vision abilities required for this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
While performing the duties of this job, the employee is regularly subject to inside environmental conditions and is subject to noises associated with both office and educational environments.
Application Procedure: Interested candidates must apply online. Click here to access the online application.
To learn more about Lake Forest High School, visit our website at www.lakeforestschools.org.
To Inspire the Passion to Learn, the Insight to Know Oneself, and the Courage to Make a Difference