Facilities Manager

Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East is currently seeking a Facilities Manager resident in our Philadelphia, PA office. The Facilities Manager is responsible for the overall management and operations of the space, facilities and furnishings, video conferencing, reception, switchboard, and conference rooms. In addition, the Facilities Manager is also responsible for oversight of the management of the mailroom and copy center.
This position will reside in our Philadelphia, PA office.
Key responsibilities of this position include:

• Coordinates space planning and office assignments with departmental and practice group management.
• Supervises all office moves and construction projects.
• Prepares space for all incoming lateral partners and other attorneys and summer associates (i.e., furniture, client and office files, computers, phones, pictures, books, and other belongings). As one of the first points of contact for new partners, conveys message of a caring welcome as they transition to Morgan Lewis.
• Responsible for effective delivery of Audio-Visual Services including conference room scheduling, coordination and staffing, equipment set-up, operation, and troubleshooting.
• Supervises the staff in the fulfillment of requests for audio/visual services, furniture and file replacement, repairs, key/lock replacement, office space issues, and work room and file room needs.
• Acts as liaison with building management to arrange for engineering, maintenance services such as: elevator, HV/AC, electrical and power, janitorial, locks and keys, noises, parking, rubbish removal, shredder bins, guest lists for events, insurance certification for office after-hours work, painting, carpet repair and cleaning.
• Coordinates outside vendors and supervises all repairs, rentals, and replacements to ensure that building and maintenance services are provided in a timely fashion: heating and cooling, carpeting, electrical, plumbing, painting, copiers, mail machines, furniture and fixtures.
• Responsible for building and office security systems, maintenance and operations including security access cards, keypads, door locks and cabling and responding to special requests for reports.
• Plans and prepares for office disasters and emergencies. Coordinates Emergency Response Teams, First Aid/CPR/AED training and maintains equipment.
• Oversees purchase of supplies and the maintenance of the central and satellite supply rooms.
• Responsible for working closely with the Epiq onsite manager to ensure that mailroom, copy and facsimile services are provided in a timely and accurate manner.
• Responsible for overseeing the housekeeping and catering services provided to ensure that conference rooms and pantries are cleaned and maintained, and food/drink are provided for meetings, as needed.
• Assists with the preparation of annual budget for operating and capital expenses.
• Reviews and submits invoices for payment.
• Performs other duties as assigned.

Experience/Qualifications:

• An Associate's degree (A. A.) or equivalent from two-year college or technical school, and minimum of 7 years' experience, including at least 2 in a supervisory or leadership role or equivalent combination of education and experience.
• Ability to adapt to change and balance competing demands.
• Ability to read and interpret general business documents, instructions, and manuals, write routine business correspondence, and speak effectively with employees, clients, and vendors.
• Basic arithmetic skills (add, subtract, multiply, divide all units of measure).
• Ability to carry out written, oral or diagrammed instructions, involving several variables, in routine situations.

Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting "Careers."
Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
If you are interested in applying for employment with Morgan Lewis and need special assistance or an accommodation to use our website or to apply for a position, please call or email the following contacts:

• Professional Staff positions: Please call 888.534.5003 or email GlobalHumanResources@morganlewis.com
• Lawyer/Summer Associate positions: firmattorneyrecruiting@morganlewis.com

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at globalhumanresources@morganlewis.com.