Facilities Coordinator

We are seeking a Facilities Coordinator to be a part of the 555 Penn Facilities Management Team. The Facilities Coordinator provides key support for 555 Pennsylvania Avenue events and facilities services, including set-ups and tear downs. Additionally, this person will assist with furniture movement, supply stocking, and general facility maintenance.

Key Accountabilities Event Setup 40%

• Event set up.
• Lock and unlock rooms.
• Set up includes setting up tables, putting out linens, putting out chairs, moving walls, etc.
• Communicate any event-related cleaning needs to janitorial staff.
• General basic maintenance of facilities, including, but not limited to, simple repairs and equipment assembly.
• Tear down will include ensuring that furniture and other supplies are put away.
• Changes can be made to daily work schedules (arrival and departure) to accommodate events.

Office Move Support 25%

• Supporting office moves.
• Moving boxes, chairs, desks, filing cabinets, etc., between offices.
• Coordinating office/workstation nameplates including printing, posting, and updating as needed.

Facility Maintenance, Inventory, & Stocking 25%

• Complete building checks including general maintenance and classroom checks and follow up on any potential issues.
• Complete locker checks.
• Inventory and stock supply rooms and classrooms.
• Ensure copiers are stocked with paper.
• Maintain and stock pantries.
• Work with janitorial staff to identify and resolve any cleaning concerns.

Other Duties 10%

• Assist with mail/package distribution as needed.
• Assist with loading dock operations as needed.
• Other duties as assigned.

Computer & Other Special Needs for Position

• Microsoft Office suite (Word, Excel, Outlook).
• Microsoft Teams.
• 25Live.
• Facilities ticketing systems.

Physical Requirements

• Reaching by extending hand(s) or arm(s) in any direction.
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s).
• Communication skills using the spoken word.
• Ability to see within normal parameters.
• Ability to hear within normal range.
• Ability to regularly lift, move, and carry items up to 30 lbs (with assistance as needed); lifting and carrying event supplies such as chairs, tables, podiums etc,

• High School Diploma or graduation equivalent.
  

• Three years related experience.
  

• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Prior events coordination preferred.
• Good understanding of building systems.
• Customer service oriented.
• Ability to work constructively and cooperatively as part of a team and react at the last minute.
• Proficiency in English.
• Ability to understand and follow verbal and/or written instructions to perform the essential duties and responsibilities of the job.
• Good verbal and written communications skills.
• Familiarity with mobile device usage for communications and task assignment.

Classified Title: Facilities Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: Min $18.00 - Max $33.50 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: Monday- Friday 2pm-10pm
Exempt Status: Non-Exempt
Location: District of Columbia
Department name: 555 Penn
Personnel area: University Administration

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.