Facilities Clerk (Closes 3/26/2024)

POSITION DESCRIPTION:

The Facilities Clerk performs a variety of messenger functions dealing with supplies, mail deliveries/pickup, fixed assets, vehicle maintenance, and other items for all DHS offices. The incumbent provides support for other messengers as needed. The work is performed under the supervision of the Facilities Manager.

DUTIES AND RESPONSIBILITIES:

1. Duties and Responsibilities
   1. Inventory/Supplies
      1. Assembles and delivers office supplies as requested from DHS Fixed Assets/Procurement staff at all DHS offices.
   2. Verifies accuracy of orders. Reports discrepancies.
      1. Maintains, organizes and inventory items of supplies at the Storage Warehouse.
      2. Receives supplies from outside vendors for the Storage Warehouse for all DHS offices.
   3. Verifies the receipt of supplies ordered.
   4. Counts and tracks supplies.
   5. Forwards the invoice to the respective DHS Procurement Coordinators.
      1. Mail/Messages and Pick-Up/Delivery
         1. Serves as backup to the mail carrier.
         2. Walking Mail route delivery - Picks up, sorts and delivers inter-office mail for DHS offices.
         3. Picks up/delivers other items for delivery to DHS offices such as -
            • Bi-weekly employee paychecks/stubs and handout materials
            • Forms, print shop orders, etc.
         4. Picks up and delivers records for storage or retrieval from Records Warehouse to DHS offices.
         5. Arranges furniture (tables, chairs, etc.) for scheduled meetings in DHS conference rooms, as needed.
         6. Rearranges offices furniture at all DHS Locations as requested.
      2. Vehicle Maintenance
         1. Maintains fuel and preventative maintenance for DHS vehicles.
            1. Schedules yearly inspections and preventative maintenance, as needed.
         2. Miscellaneous
            1. Notifies building management of any problems.
            2. Picks up and delivers items including but not limited to -
               • DHS Holiday Project.
               • Project Prom
            3. Easy Vista System
               1. Investigating assigned tickets
               2. Follow up to ensure completion is satisfactory and closing of ticket.
               3. Forward to another department if necessary
            4. Maintain Key Base
            5. Maintain Records Management System
            6. Organization & storage of B6 (located at 1 Smithfield)
            7. Other Requirements:
               • Must have a valid PA driver's license.
               • Perform other duties as assigned or necessary.

ESSENTIAL REQUIREMENTS:

1. Possess Act 33 and 34 Clearances
2. Have a valid Pennsylvania motor vehicle
3. Full time position requiring 38.75 hours per week

QUALIFICATIONS:

Completion of high school. Ability to team lift at least 65 pounds.