Facilities And Construction Coordinator

Responsibilities:

• Communicate business requirements to architects and developers, assist in conducting feasibility assessments, and identify optimal approaches to technically achieve the business requirements
• Collaborate and coordinate complex projects across multiple 3rd party vendors
• Monitor results and hold key vendors accountable for meeting service levels for key functions
• Be the point person with external engineers and architects to confirm the team understands the vision and strategy; write detailed tickets including conditional logic, ensure deliverables are met on time and within budget
• Respond to urgent maintenance calls
• Manage equipment and supply needs, including furniture, kitchen appliances, office equipment and supplies, and climate control.
• Communicate with vendors and suppliers on behalf of senior managers.
• Fix minor issues in appliances or arrange for repairs when needed.
• Check rooms and furniture to identify needs for repairs or renovations
• Fix minor malfunctions in office equipment.
• Coordinate office and parking space allocation.
• Maintain an updated record of invoices from external partners
• Act as a liaison between employees and any outside contractors needed to resolve specialized problems.
• Delegate cleaning and maintenance tasks to team members
• Monitor the interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation spaces
• Perform routine maintenance on Facilities and make repairs as needed
• Schedule routine inspections and emergency repairs with outside vendors
• Maintain day-to-day operations of facilities, such as delegating or completing maintenance orders
• Create reports on maintenance, repairs, safety and other occurrences for supervisors and other relevant staff
• Collaborate with building owners and upper management on budgeting for facilities needs