Facilities Admin Manager

Mission Statement: As the premier destination resort, our commitment is to provide a unique, exciting experience rooted in Traditional Tribal Hospitality.  You are a part of our family; Welcome Home!

SUMMARY:

The Administrative Manager for the Facilities Department is a key member of the Facilities Management team and is responsible for the administrative functions for the department.  The Admin Manager oversees the Admin team and is a support to all managers, supervisors and leads in the department.  The Admin Manager must have strong managerial, communication and conflict resolution skills.

RESPONSIBILITIES:

• Perform all department personnel duties in coordination with HR
  • Paycom Maintenance
  • Annual Reviews
  • Coordinate new hire interviews
  • Personnel Training
  • Time-off/Vacation
• Oversee all department purchasing & procurement
  • Supervise the Facilities Department Purchaser
  • Coordinate with the Accounts Payable org-unit
  • All department purchasing for work orders and projects
• Contract Management
  • Oversee contract solicitation
  • Supervise contractor performance and make scheduled payments
  • Manage contract closeouts
  • Maintain contract files
• Supervise department uniform plan
• Monitor department program scheduling
• Manage department insurance needs
• Coordinate department activities with Receiving department
• Inventory Control
  • Manage Inventory Control Specialist
  • Assist in planning & implementation of  Inventory Control System
  • Oversee (eventual) Inventory Control System
• Other duties and projects as assigned by the Facilities Director.

QUALIFICATIONS

Education/Experience:

• Minimum of a Bachelor's degree or equivalent experience in Business Management required.
• Five years of progressive leadership experience to include supervisory and managerial experience.
• Must have a good work history and a good attendance record.
• Experience working Facilities/Maintenance preferred.  
• Must have some project management experience. 
• Must have and maintain a valid WA State Driver's License.
• Must have a Class A Gaming License through the CDA Gaming Board.

Skills/Knowledge:

• Must have a broad base of knowledge and experience in management best practice, employment law, organizational planning, training, development, employee morale, supervising difficult personalities and retention.
• Must be proficient in HRIS systems (Paycom) and all applications in MS Office Suite. 
• Excellent interpersonal and coaching skills required.
• Demonstrated ability to lead and develop team members required.
• Ability to uphold strict confidentiality and hold team to high standards of confidentiality standards is required.
• Basic understanding of Microsoft Office products (Word, Excel, etc.)
• Must be able to follow instructions precisely.
• Must be able to guide, coach, and work well with a team.
• Advanced problem solving skills required. 
• Must have a strong work ethic and demonstrated success in previous employment.
• A high level of integrity and professionalism is required.
• Must have excellent verbal and written communication skills.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job is classified as a medium strength category position.  A person working in this position will exert 20 to 50 pounds of force occasionally, an/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects.  While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include ability to adjust focus.  This position may work a variety of shifts and days and may occasionally work more than 8 hours a day or 40 hours a week.

This description has been designed to indicate the general nature and level of work performed by employees within this position.  The actual duties, responsibilities, and qualifications may vary based on assignment or group.

The Coeur d'Alene Casino Resort Hotel practices Indian Preference and gives preference to Coeur d'Alene Tribal Members, Spouses and/or children of CDA Tribal Members, and Other Enrolled members of Federally Recognized Tribes and then all other applicants.