Export Coordinator

Title:

Export Coordinator

Job Purpose:

To process and coordinate daily logistics export activities. Implement production, productivity, quality, and achieve the appropriate level of volume within time constraints.

Main Duties and Responsibilities:

• Dispatch drivers and agents for pickups, deliveries, drop offs and recoveries at the airport, broker, vendor or client sites.
• Ensure imports recovery and domestic transfers are made.
• Ensure that all export and domestic drops are made on time
• Send pre-alerts to Marken office or agents concerned
• Responsible for reviewing appropriate documentation, labeling and markings as included with each shipment.
• Advise Pickups and deliveries delays in a timely manner
• Responsible for preparing the next flight out shipments.
• Responsible for replenishing with proper weight of dry ice on those shipments that require dry ice, as well as those that require Gel packs for temperature chain of custody.
• Confirm pieces, weights and dimensions after each collection and enter them in Maestro
• Any late pick up or miss flights must be brought to the Supervisor attention and e-mail CS
• Enter PODs in Maestro
• Responsible for scanning, packaging, labeling In-bound shipments before tendering for final destination, either domestic or international shipping.
• Pick up the phone before 3rd ring
• Ensure that all route legs are complete with all needed operational details and costs estimates entered in Maestro
• Answer domestic and International “internal” quotes
• Check import and export paperwork to make sure they are complete
• Post flight all departure to make sure shipments left on booked flight
• Liaise with customs brokers to pre alert imports and follow up on clearance status
• Responsible for performing other duties as required helping the Operations Team complete daily tasks.

Requirements:

• High School completion or equivalent.
• 2 years of Air freight/Freight forwarding experience is highly desirable.
• Knowledge of Air Export regulations.
• AES filing experience
• Ability to multitask.
• Good written and verbal communication skills.
• Proficiency in using computers and software (ex. Microsoft Office Suite).

Marken is a wholly owned subsidiary of UPS and is a critical part of UPS Healthcare. Marken offers a state-of-the-art GMP-compliant depot network and logistic hubs for clinical drug product storage and distribution worldwide, and supports cell and gene therapy logistics services from clinical to commercial, while maintaining the leading position for Direct-to-Patient and Home Healthcare services, biological sample shipments and biological kit production.

Moving Our World Forward by Delivering What Matters.

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