Experienced Contract Administrator

Position Title: Contract Administrator
Department: Sales Support

I. POSITION OBJECTIVE:
The Contract Administrator is responsible for preparing, examining, analyzing, negotiating and maintaining contracts for Group Purchase Organizations, (GPOs) and international business partners.

II. ORGANIZATIONAL RELATIONSHIPS:
A. REPORTS TO: Director Sales Support

III. POSITION DUTIES AND RESPONSIBILITIES:
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications and payment schedules
• Maintain detailed and organized files
• Prepare and disseminate information to appropriate employees regarding contract status
• Track payment and due dates
• Maintain contract compliance with company policy, Government law and regulation, consistent with industry best practices• Strong knowledge of GSA and GPO contracts.
• Maintains contact with sponsors to facilitate follow through of proposals and awards.• Accept other responsibilities as assigned.
• Complete training as identified by standard operating procedures and procedural work instructions.
• Regular attendance is an essential job function.
• Follow all Company policies and procedures relating to confidential propriety information (CPI) including but not limited to what is outlined in the Confidentiality and Non-Solicitation Agreement.

IV. CONTACTS:
A. INTERNAL: Contact with all departments.
B. EXTERNAL: Contact with customers.

V. JOB SPECIFICATIONS:
• Bachelor’s Degree in communications, marketing, business or related area.
JOB DESCRIPTION
• Minimum 7 years of experience in a sales support, customer service or marketing or equivalent.
• Ability to effectively communicate in English. Excellent written and verbal communication, interpersonal and negotiation skills.
• Above average computer proficiency in Microsoft Office Suite. Inter-department networking, preferred.
• Detail oriented and able to prioritize to manage many tasks at one time.
• Flexibility, adaptability and personality to be able to maintain professionalism under deadlines.
• Ability to learn the benefits and features of our complete product line to identify their product components is required.

Salary Range: $55,000 - $63,000; based on experience

VI. WORKING CONDITIONS OR PHYSICAL REQUIREMENTS:
• Will be required to regularly sit for extended periods of time; use hands and fingers, handle or feel objects, talk, hear and see. The environment is fast-paced; time pressured and requires accuracy. Will be required to regularly multi-task between projects, move throughout the office building and effectively communicate. The normal environment is quiet and typical of an open office setting.
• 75% telecommunications.

This is a hybrid position but requires in-office to meet business demands.  Must be able to be in office as needed.

VII. DISCLAIMER
A. Neither this job description nor any other company document confers any contractual right, either express or implied, to remain in the Company's employment, nor does it guarantee any fixed terms and conditions of employment.
B. Your employment with the Company is at-will and neither this job description nor any other oral or written representations may be considered a contract for any specific period of time. However, we recognize that you retain the option, as does the Company, of ending your employment with the Company at any time, with or without notice and with or without cause.
C. The Company reserves the right to modify an employee’s position and his or her job duties at any time, with or without notice.
D. In your position, you will be required to meet performance standards, set by the company, and follow all company policies and procedures.