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Job Details
Working Title: Contracts and Grants Coordinator
Job Class: State Program Administrator Senior - Contracts Coordination
Agency: Minnesota Department of Agriculture
Make a difference in the lives of Minnesotans.
The work you'll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary
The Pesticide and Fertilizer Management Division (PFMD) Contracts and Grants Coordinator will identify and coordinate grant opportunities; advise staff (approximately 75 FTE's with highly diverse programs) in the proper procedures for preparing professional/technical contracts, joint powers agreements, interagency agreements annual plans, and grant and income contract proposals. This position regulates and monitors department contracts, leases, and Grants for compliance with state regulations and department policies by advising managers on the methods of establishment and implication of contracts; reviewing all contracts, leases, and/or grants for budgetary compliance; preparing or directing preparation of encumbering documents; and maintaining accurate file records This position will manage the application approval process to make certain that the federal and state laws, regulations, policies, and procedures are followed. This position will also review and monitor contract or grant contract invoices for compliance of the terms and conditions as specified in the budget, performance measures and/or deliverables. This position will also perform fiscal audits of grantees as required by law, regulation, or policy. This position will prepare grant applications documents including budget development and assist staff in preparing grant work plans, progress reports and other contract and grant related reports. This position also provides budget and analysis support to the Pesticide & Fertilizer Management Division (PFMD) Operations Section.
Qualifications
Minimum Qualifications
Two (2) years of finance or accounting experience or administering grant or contract programs. NOTE: A Bachelor's Degree in Accounting, Finance, Grants Administration, Business Administration, Public Policy/Administration, or related degree may substitute for one (1) year of experience.
Experience procuring services that include reviewing, interpreting, and providing guidance on Contracts and agreements.
Strong oral and written communication skills.
Demonstrated working knowledge in planning, time management, prioritization, and organizational skills.
Demonstrated working knowledge in project management, and problem-solving skills.
Must currently possess and maintain Authorized for Local Purchasing (ALP) certification at the $25,000 level or attend training and obtain ALP certification within six (6) months of appointment to position.
The ability to celebrate diversity and a strong commitment to a respectful and inclusive work environment.
Preferred Qualifications
Bachelor's Degree in Accounting, Finance, Grants Administration, Business Administration, Public Policy/ Administration, or related degree.
Demonstrated working knowledge of government appropriations and accounting systems.
Demonstrated working knowledge and understanding of Generally Accepted Accounting Principles (GAAP).
Demonstrated working knowledge of state and federal policies and procedures for the administration of grants and contracts.
Demonstrated working knowledge of audit procedures, and operating budget principles sufficient to prepare, analyze, monitor, and review activity.
Demonstrated working knowledge of contracts, joint powers agreements, interagency agreements, annual plans, grant, and income contracts, and other proposals.
Strong demonstrated work experience with computer programs such as Microsoft Office; specifically excel and word.
Physical Requirements
This position requires the physical dexterity that permits standing, kneeling, bending, and stretching, and climbing up and down steps, lifting objects and traversing slippery/uneven surfaces. This position must perform routine office tasks such as sitting, reading, examining documents, and viewing a computer for long periods of time.
Additional Requirements
A job offer will be contingent upon successfully passing a background check. It is the policy of the Minnesota Department of Agriculture, as part of its hiring procedures, to conduct background checks on the finalist(s) for positions within the agency. The background check may consist of the following components:
The Minnesota Department of Agriculture will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
If you have questions about the position, contact Steven Jacobsonat steven.c.jacobson@state.mn.us
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Tracy Ohmann at tracy.ohmann@state.mn.us .
About Minnesota Department of Agriculture
The Minnesota Department of Agriculture (MDA) has served our state for more than 125 years. The work we do touches every Minnesota citizen every day.
Our mission is to enhance all Minnesotans' quality of life by equitably ensuring the integrity of our food supply, the health of our environment, and the strength and resilience of our agricultural economy.
Our three general areas of responsibility include:
Why Work for Us
The Pesticide and Fertilizer Management Division (PFMD) supports the agency's mission by regulating pesticides and fertilizers to ensure the integrity of the food supply, implementing programs that protect and improve the health of the environment, and managing a regulatory system that instills confidence and consistency in support of a strong agricultural economy.The Operations Unit within PFMD supports the division through activities related to the purchasing of specialized scientific and environmental equipment, goods, and services. This team manages all aspects of the division's financial processes, including budgeting, contracting, and purchasing.
Diverse Workforce
We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found:
Comprehensive Benefits
Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.
Job Details
Working Title: Contracts and Grants Coordinator
Job Class: State Program Administrator Senior - Contracts Coordination
Agency: Minnesota Department of Agriculture
- Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 01/17/2024.
- Date Posted : 01/11/2024
- Closing Date : 01/24/2024
- Hiring Agency/Seniority Unit :Minnesota Department of Agriculture
- Division/Unit : Pesticide and Fertilizer Management Division/Operations Unit
- Work Shift/Work Hours : Day Shift
- Days of Work : Monday - Friday
- Travel Required : No
- Salary Range: $26.64 - $39.06 / hourly; $55,624 - $81,557 / annually
- Job Class Option : Contracts Coordination
- Classified Status : Classified
- Bargaining Unit/Union : 214 - Minnesota Association of Professional Employees (MAPE)
- FLSA Status : Nonexempt
- Telework Eligible : Yes
- Designated in Connect 700 Program for Applicants with Disabilities : Yes
Make a difference in the lives of Minnesotans.
The work you'll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary
The Pesticide and Fertilizer Management Division (PFMD) Contracts and Grants Coordinator will identify and coordinate grant opportunities; advise staff (approximately 75 FTE's with highly diverse programs) in the proper procedures for preparing professional/technical contracts, joint powers agreements, interagency agreements annual plans, and grant and income contract proposals. This position regulates and monitors department contracts, leases, and Grants for compliance with state regulations and department policies by advising managers on the methods of establishment and implication of contracts; reviewing all contracts, leases, and/or grants for budgetary compliance; preparing or directing preparation of encumbering documents; and maintaining accurate file records This position will manage the application approval process to make certain that the federal and state laws, regulations, policies, and procedures are followed. This position will also review and monitor contract or grant contract invoices for compliance of the terms and conditions as specified in the budget, performance measures and/or deliverables. This position will also perform fiscal audits of grantees as required by law, regulation, or policy. This position will prepare grant applications documents including budget development and assist staff in preparing grant work plans, progress reports and other contract and grant related reports. This position also provides budget and analysis support to the Pesticide & Fertilizer Management Division (PFMD) Operations Section.
Qualifications
Minimum Qualifications
Two (2) years of finance or accounting experience or administering grant or contract programs. NOTE: A Bachelor's Degree in Accounting, Finance, Grants Administration, Business Administration, Public Policy/Administration, or related degree may substitute for one (1) year of experience.
Experience procuring services that include reviewing, interpreting, and providing guidance on Contracts and agreements.
Strong oral and written communication skills.
Demonstrated working knowledge in planning, time management, prioritization, and organizational skills.
Demonstrated working knowledge in project management, and problem-solving skills.
Must currently possess and maintain Authorized for Local Purchasing (ALP) certification at the $25,000 level or attend training and obtain ALP certification within six (6) months of appointment to position.
The ability to celebrate diversity and a strong commitment to a respectful and inclusive work environment.
Preferred Qualifications
Bachelor's Degree in Accounting, Finance, Grants Administration, Business Administration, Public Policy/ Administration, or related degree.
Demonstrated working knowledge of government appropriations and accounting systems.
Demonstrated working knowledge and understanding of Generally Accepted Accounting Principles (GAAP).
Demonstrated working knowledge of state and federal policies and procedures for the administration of grants and contracts.
Demonstrated working knowledge of audit procedures, and operating budget principles sufficient to prepare, analyze, monitor, and review activity.
Demonstrated working knowledge of contracts, joint powers agreements, interagency agreements, annual plans, grant, and income contracts, and other proposals.
Strong demonstrated work experience with computer programs such as Microsoft Office; specifically excel and word.
Physical Requirements
This position requires the physical dexterity that permits standing, kneeling, bending, and stretching, and climbing up and down steps, lifting objects and traversing slippery/uneven surfaces. This position must perform routine office tasks such as sitting, reading, examining documents, and viewing a computer for long periods of time.
Additional Requirements
A job offer will be contingent upon successfully passing a background check. It is the policy of the Minnesota Department of Agriculture, as part of its hiring procedures, to conduct background checks on the finalist(s) for positions within the agency. The background check may consist of the following components:
- SEMA4 Records Check (applies to current and former state employees only)
- Employment Reference Check
- Driver's License Check
- Conflict of Interest Review
The Minnesota Department of Agriculture will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
If you have questions about the position, contact Steven Jacobsonat steven.c.jacobson@state.mn.us
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Tracy Ohmann at tracy.ohmann@state.mn.us .
About Minnesota Department of Agriculture
The Minnesota Department of Agriculture (MDA) has served our state for more than 125 years. The work we do touches every Minnesota citizen every day.
Our mission is to enhance all Minnesotans' quality of life by equitably ensuring the integrity of our food supply, the health of our environment, and the strength and resilience of our agricultural economy.
Our three general areas of responsibility include:
- Protecting our food supply;
- Protecting our natural resources; and,
- Cultivating our agricultural economy.
Why Work for Us
The Pesticide and Fertilizer Management Division (PFMD) supports the agency's mission by regulating pesticides and fertilizers to ensure the integrity of the food supply, implementing programs that protect and improve the health of the environment, and managing a regulatory system that instills confidence and consistency in support of a strong agricultural economy.The Operations Unit within PFMD supports the division through activities related to the purchasing of specialized scientific and environmental equipment, goods, and services. This team manages all aspects of the division's financial processes, including budgeting, contracting, and purchasing.
Diverse Workforce
We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found:
- 95% of employees understand how their work helps achieve their agency's mission
- 91% of employees feel trusted to do their jobs
- 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
- 87% of employees report flexibility in their work schedule
Comprehensive Benefits
Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:
- Public pension plan
- Training and professional development
- Paid vacation and sick leave
- 11 paid holidays each year
- Paid parental leave
- Low-cost medical and dental coverage
- Prescription drug coverage
- Vision coverage
- Wellness programs and resources
- Employer paid life insurance
- Short-term and long-term disability
- Health care spending and savings accounts
- Dependent care spending account
- Tax-deferred compensation
- Employee Assistance Program (EAP)
- Tuition reimbursement
- Federal Public Service Student Loan Forgiveness Program
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.
