Executive Support Specialist

Job ID:
38766
Location:
450 Brookline Ave, Boston, MA 02215
Category:
Administration Support/Customer Service
Employment Type:
Full time
Work Location:
Hybrid: 2-3 days onsite/week
Overview
To provide administrative support to assigned Institute leaders who have broad and extensive responsibilities and/or oversight. Tasks may include complex calendar and travel management, liaising with other Institute Executive Support colleagues in the facilitation and or planning of meetings/events, establishing best practices for the department, and/or independently completing projects as assigned.
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
Responsibilities
Provides general administrative support, including editing and preparing documents and correspondence that may be highly confidential or politically sensitive in nature to leaders this position supports
Utilization of discretion when dealing with executive, as well as internal and external customers.
Facilitation of advanced communications support, including call triage, email correspondence, and zoom/MS Teams technical assistance.
Planning and coordination of meetings and schedules. May coordinate conferences or other group meetings.
Participation in coordination of department/program activities.
Assurance of timely preparation and delivery of reports and other documents.
Management of the executive’s calendar.
Coordination of departmental coverage as needed.
Possession of exceptional customer service.
Performs high level project work.
Qualifications
Bachelor's degree or equivalent experience or training preferred. College level course work highly desirable.
2-3 years experience in an office setting required, preferably supporting a senior executive or professional group.
Experience working in an academic medical/scientific research setting or comparable technology-oriented business environment is highly preferred.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Possession of excellent communication skills, both written and verbal.
Demonstrated ability to draft reports, correspondence and other administrative documents.
Ability to organize and carry out complex scheduling of meetings is required.
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
EEOC Poster