Executive Secretary

REPORTS TO:

The Executive Assistant is responsible and accountable to the company President. The Executive Assistant is required to maintain and uphold the courteous, satisfactory, and efficient performance/completion of all assigned duties.

BASIC FUNCTION:

Assist the company President by providing administrative and clerical support and ensuring that company goals and objectives are accomplished.

JUB DUTIES:

Serve as a liaison for both internal and external executives on various projects.

Assist with company-wide communications.

Manage complex office administrative work which requires the use of independent judgement and initiative.

Manage professional and personal scheduling for company President to include: agenda, mail, email, calls, travel arrangements, client management and company logistics.

Coordinate meeting scheduling and extensive calendar management; management of content and flow of information to senior executives.

Manage, coordinate and arrange senior executives travel related activities including: conference registrations, hotel booking, transportation and meal coordination.

Perform administrative and office support such as taking minutes, creating spreadsheets and maintaining filing system.

Organize team communications and plan company events; internally and off-site.

Print checks and maintain check logs as requested.

Assist with answering and fielding incoming calls.

Travel as needed.

Perform other related duties as assigned.

KNOWLEDGE:

Accuracy in checking, posting and counting is required. Must be able to use calculators, computers, machines (copy, fax, etc.) and other typical office equipment. Must be proficient in Microsoft Office (Outlook, Excel and Word). Position requires knowledge of English, arithmetic, and proper grammar.

COMPLEXITY OF DUTIES:

Routine duties involve the use of various office procedures and application of clearly prescribed company standards, which require the making of minor decisions and the use of judgment. Able to prioritize and multi-task in a fast-paced environment.

SUPERVISION RECEIVED:

Position requires the ability to work under general supervision as well as the ability to proceed on an individual basis.

King Asphalt, Inc. is an Equal Opportunity Employer. Qualified minorities, women, veterans, and individuals with disabilities are encouraged to apply.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person