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SalaryTop Hinsdale Broker is looking for a self-starting, detail-oriented person to help coordinate administrative functions for a high-volume, luxury Real Estate business.
The Executive Real Estate Coordinator is the glue of the business. This position is responsible for ensuring the business functions in a smooth and efficient manner. This includes the physical office and general workings necessary to support future associates, staff, and broker/owner. It is an administrative and office leadership role.
This position is in-person. Some travel to properties may be required. Some scheduled evenings and weekends will be a part of this role.
Real Estate License is preferred.
Responsibilities include:
- Helping to improve, maintain, and document systems and processes for the team
- Assisting with projects, daily tasks, and assignments.
- Helping to coordinate and execute the team's existing marketing strategy
- A good understanding of social media platforms, strategies, and social media marketing
- Processing paperwork and paperless transactions/listings, pendings, closings, processing bills, monitoring email correspondence, and other duties as assigned
- Facilitating client gifts, events, and follow-up processes
- Helping to maintain team website
- Helping plan and facilitate team meetings
- Being a resource for team lead and proactively checking in
- Facilitating all aspects of the business including setting up buyer tours, scheduling property showings, coordinating outside vendors
- Working with broker/owner to implement team growth strategy
The ideal candidate:
- Qualifications: MBA preferred, fluent knowledge of Microsoft Office
- Proactive, has good energy, and takes initiative
- Has excellent communication skills and is detail-oriented
- Interested in facilitating a collaborative environment for all team members
- A natural self-starter that at times can take minimal direction and run with it
- Comfortable working in a fast-paced environment where needs can change day-to-day
- Quick to adopt new technology
- Organized and deadline-driven
- Accountable for actions and completion of tasks
- Real estate, management, operations, and/or marketing experience preferred, but not required
Reports to: Team Lead
Pay: $75,000-$100,000
