Executive Personal Assistant

cloud-basedI am looking for abilingual in-person assistant in Puerto Rico.

• Part-Time, 10-20 hours a week
• $15-20/HR
• Must have a car (fuel+mileage reimbursement will be paid)

The work would be done between two locations (Humacao and San Juan) + remote on some days. You must be willing to travel when needed and have a car. A person who lives in Caguas would be in the perfect location.

Requirements and skills:

• Bi-lingual (Spanish/English)
• MUST BE VERY GOOD RESEARCH
• PROBLEM SOLVER
• DETAILED ORIENTED
• Outstanding organizational and time management skills
• Experience as an Executive Assistant, Personal Assistant or similar role (preferred)
• Understand how to start, delegate and track projects to make sure they are completed
• Familiarity with cloud-based applications (e.g. google calendars, project management tools)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Excellent MS Office (Word and Excel) knowledge
• Associate degree or above
• PA diploma or certification (preferred)
• Understand and implement the world "Value" into decision making

Main Responsibilities:

• Managing and coordinating the day-to-day tasks of 1-3 people.
• Manage Google calendars, emails and set up meetings (5-8 different inboxes)
• Act as the point of contact for my external communication and scheduling
• Researching and narrowing down options with short list of advantages/disadvantages to assist in making an informed decision.
• Translate Spanish-English when necessary
• Research and make travel and accommodation arrangements
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes/notes during meetings
• Screen and direct phone calls and distribute correspondence
• Pay bills, keep track of payments, and deal with companies when there are technical or billing issues
• Organize and maintain a virtual document filing system
• Finding vendors to complete specialized tasks
• Follow-up with vendors, and professionals to make sure started tasks are fully completed.

Potential Responsibilities that would require travel to SJ or Humacao:

• Pickup and drop-off of local goods, groceries etc (Reimbursed for gas/mileage)
• Managing schedules for housekeeper, handyman and other local workers
• Checking in on properties when we are traveling

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Expected hours: 10 – 20 per week

Schedule:

• Monday to Friday
• On call

Application Question(s):

• Will you be able to reliably commute to Humacao or San Juan (when needed) for this job?

Education:

• Associate (Required)

Experience:

• Assistant: 2 years (Required)

Language:

• English AND Spanish (Required)

Willingness to travel:

• 25% (Required)

Work Location: On the road