Executive Director Of Operations

Position Type:
Administrator/Executive Director
Date Posted:
3/21/2024
Location:
Operations Center
Date Available:
05/08/2024
Closing Date:
04/07/2024
Job Title: Executive Director of Operations
Reports to (Title): Chief Operations and Student Services Officer
Salary Scale: Administrative Salary Schedule
FLSA Status: Exempt
General Summary
To plan, supervise, direct, and evaluate all activities and functions of facilities management, including maintenance; facility engineering; construction design criteria management; capital maintenance; facility space planning and utilization; environmental programs; energy and utilities programs; fire marshal inspection; vehicle fleet management; playground programs; custodial, grounds, and pest control services. To ensure that programs are consistent with District goals and objectives; provide leadership and direction of subordinates who administer the major programs within the above areas.
Essential Functions

• Supports and upholds the mission, vision and strategic goals of Lexington County School District One.
• Effectively interacts and communicates with all stakeholders; demonstrates excellent oral and written communication skills.

• Provides leadership, coordination, development, implementation and evaluation of the district's operations programs.
• Possesses strong management and administrative skills; has experience working with multiple organizational units.

• Establishes a safe, supportive, positive and productive working and learning environment.
• Reviews district policies relating to areas of responsibilities and provides draft revisions to district leadership.

Operations, Building Facilities and Maintenance

• Serves as principal advisory to the Superintendent and Chief Operating Officer for the facilities management department functions of maintenance, engineering, capital maintenance, space utilization, environmental, energy, playgrounds, fire inspection, vehicles, custodial, grounds, pest control services and property;
• Supervises all assigned facilities management branches providing leadership and direction for all assigned responsibilities;
• Works closely with Instructional Services division, as well as the Athletics, Safety/Security and Transportation departments on issues involving all assigned responsibilities and operational needs;
• Acts as the senior contract administrator for contracts for all facilities management requirements;
• Prepares and maintains facility assessments and long-range plans for renovations and maintenance of educational facilities;
• Plans programs, and executes preventive and reactive maintenance programs for all facilities;
• Plans, programs, and executes custodial, grounds, solid waste, and pest control services for all facilities;
• Maintains, updates, and publishes the facility design requirements for the district capital building and capital maintenance programs;
• Provides engineering support for studies and designs associated with real estate, capital building and maintenance programs;
• Manages space utilization for administrative buildings and plans and executes school and administrative departmental moves;
• Manages a process to gather, review, execute facility and related new program requests submitted by schools and departments across the district.
• Plans, programs, designs and executes capital maintenance programs,
• Manages environmental programs including asbestos, lead, underground storage tanks, fuel systems, air quality, drinking water quality, wastewater, hazardous waste, and hazard communication; as well as conservation programs such as recycling and composting within school settings;
• Plans, programs and executes energy programs, including building automation, utility accounts, energy projects, and conservation programs with central services locations and schools;
• Plans, programs, designs, installs, and maintains playgrounds for all facilities;
• Manages and maintains Operations Division vehicle fleet for all Operations departments;
• Manages and publishes electronic facility drawing library to ensure consistency of facility information and access to facility records; and,
• Other duties as assigned.

Other Responsibilities

• Prepares agenda information relating to areas of responsibility;
• Conducts a continual analysis of standard systems and procedures utilized in the Construction, Maintenance and General Operations Departments;
• Provides information and statistics and compiles reports for various federal and state agencies, other school districts, etc.;
• Assists in shaping District Capital Building programs;
• Makes periodic reports to the COSSO and Superintendent concerning budgets and status of all assigned programs;
• Works with the Senior Leadership Team in preparation of the annual budgets and assists in presenting this information to the Board of Trustees and public as requested;
• Provides for the continual training and development of all employees within the areas of responsibility;
• Maintains membership and active participation in national, state, and local services and professional associations organizations and committees to ensure competency in areas of responsibility; and,
• Performs other duties as assigned by the Chief Operations and Student Services Officer.

Minimum Education/Work Experience

• 7+ Years of experience in operations, including at least three years of operational leadership or administrative experience at the school, district or state level (AP, principal, coordinator, director); equivalent combination of training and experience which provides the required knowledge, skills and abilities.
• Bachelor's or Master's Degree in the area of Business, Management, Engineering, Education Administration or related field.

Preferred Qualifications:

• Master's Degree
• Evidence of excellent verbal and written communication skills.
• Evidence in the ability to lead a strong, vision-focused, service-oriented team of professionals across all aspects of Operations.
• Evidence of the ability to define the program and fiscal needs in the budget development process, ensuring that fiscal resources address the mission of the district as related to district operations.
• Experience facilitating long-range planning and growth analysis.
• Experience in interpreting and implementing policies, regulations and directives of federal regulation, district policy and South Carolina Department of Education guidelines related to bonds and construction.
• Experience in interpreting and implementing policies, regulations and directives of federal regulation, district policy and South Carolina Department of Education guidelines related to building facilities.
• Experience in interpreting and implementing policies, regulations and directives of federal regulation, district policy and South Carolina Department of Education guidelines related to general operations.
• Demonstrated record of success in interpreting data and leading strategic initiatives that resulted in measurable improvements.

Knowledge/Skills
Knowledge of the policies, procedures and activities of the school district that pertain to the specific duties and responsibilities of the position. Knowledge of the principles of finance, accounting, and management relating to the budgetary, planning and financial aspects of the job. Knowledge of the required records, diagrams, specifications, charts, documents, and related information that must be prepared and maintained as a requirement of the job. Knowledge of the methods and procedures used by the district in the selection of contractual professional services. Knowledge in the principles of management, supervision and staff development. Ability to plan, design, implement and monitor capital improvement projects within the district and ensure project completion in accordance with approved plans and specifications. Ability to interpret, apply and adhere to all pertinent state, federal and local government accounting regulations and procedures. Advanced management, technical, leadership, analytical, and organizational skills. Ability to assemble and analyze information. Ability to prepare written reports, specifications, bidding documents, etc. in a clear, concise, and effective manner. Ability to monitor the work of contracted professionals and to recognize any deviation from plans and specifications. Ability to interact in an effective manner with staff, district personnel, contractors, engineers, architects, vendors, and other groups and individuals involved in work activities. Ability to recognize connections across a system and the value in shared planning and decision-making. Exemplary planning skills and extensive planning and management experience. A demonstrated ability to achieve results. Demonstrated success in human relations, decision-making, problem solving, and execution of multi-dimensional responsibilities. Ability to maintain high standards of accuracy in exercising duties. Ability to anticipate work to be completed and complete work without the need for direct supervision. Ability to maintain confidentiality of employee and student records and information. Ability to demonstrate high-level application of technology devices in the performance of daily activities. Ability to demonstrate proper maintenance, safe operation and utilization of equipment, materials and supplies used in daily activities. Ability to interact and communicate effectively with students, parents, teachers, administrators, colleagues and all other stakeholders involved in the activities of the job.
Working Conditions
Duties are performed in an office setting and outdoors with no significant exposure to adverse environmental conditions. Physical demands are restricted to work requiring occasional lifting/moving of items up to fifty+ pounds. Routine travel is required; occasional overnight travel required.
Responsibility
Responsible for operations materials and supplies budget(s) as assigned. Supervises certified and classified staff members as assigned.
Evaluation
Performance of this job will be evaluated annually in accordance with provisions of the School Board's policy on Evaluation of Administrative Staff.
Disclaimer Statement
This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.