Executive Coordinator

Ensure the effective operation of the President & CEO's Office by providing a full range of personal and administrative support to the President & CEO, interface with THRHA staff, clients, tribal contacts; keep track of strategic plan; prepare regular updates to tribes; project tracking; and maintain the President & CEO's office.

II. Authority:
The Executive Coordinator reports to the President & CEO.

III. Duties and Responsibilities:
Assist CEO with and track strategic plan and objectives.
Review and edit grants.
Prepare regular updates to tribes.
Screens and coordinates communications for President & CEO. Ensures requests and correspondences are responded to in a timely manner.
Assist CEO with tracking projects.
Represents the President & CEO in a professional manner in person, in telephone conversations, and in written correspondence. Maintains positive interactions with business leaders, housing professionals, and local and national political leaders. Discreet handling of confidential information is required.
Organizes President & CEO meetings; Board of Commissioner meetings; programs; events; or conferences including arranging for facilities and all other required necessities.
Prepares and distributes meeting records such as agendas, notices, minutes, resolutions, and policy updates, etc. as needed.
Takes notes and transcribes dictation; composes and prepares confidential correspondence, board minutes, reports and other complex documents.
Arranges travel, prepares itineraries and organizes all travel materials required for administrative staff and board members.
Establishes office systems and procedures for maintaining official records, reports and correspondence for organization.
Conducts research and compiles statistical reports as needed.
Assists the President & CEO in developing operational plans and implementing approved plans. May lead teams or projects and may have a leadership role in other planning processes.
Prepares outgoing mail and correspondence both for the President & CEO and as directed by the President & CEO for other staff and Board members.
As directed, acts on behalf of the President & CEO in carrying out certain operational duties and may serve as a representative for the President & CEO as necessary.
Other duties as assigned.

IV. Required Knowledge, Abilities and Skills:
Highly developed office and administrative skills and the ability to multitask and work effectively under deadlines and multiple interruptions. Proficient in Microsoft Office, Word, Excel, and PowerPoint.
Excellent organizational, communication, and writing skills are required; maintain effective interpersonal relationships with managers and staff of the housing authority, clients and general public.
Knowledge of housing authority functions and programs and familiarity with state and federal grant funding processes desired. Knowledge of Southeastern Alaska communities is preferable.
Knowledge of graphic design.
A fast learner and someone who takes the initiative to figure out what needs to be done.
Excellent attention to detail and follow through skills.
Must be able to work extra hours or weekends and evenings when necessary.
Excellent editing and proofreading skills and strong attention to accuracy and detail in all aspects of responsibilities.
Ability to travel to small communities.
While performing the duties of this job, the employee is regularly required to:
o Talk or hear;
o Sit for extended period;
o Stand;
o Walk;
o Lift up to 30 pounds (files, copy paper, maintenance materials)

V. Minimum Qualifications:
Bachelor degree from an accredited college or university is preferred. Associates degree or two years of equivalent administrative experience is required.

VI. Grade Level:
Grade 13/14 (DOE)

Exempt