Executive Assistant To The Vice President Of Hospitality

Create Your Experience of a Lifetime!

Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).
 

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan 
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
   

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary:  

The Executive Assistant tothe Vice President of Hospitality for Park City, Tahoe Resorts, East Coast Resorts, 7 Springs, Breckenridge and Keystone is responsible for providing comprehensive administrative support to the VP, the Hospitality Senior Leadership Team (HSLT), and the resort-based teams. This position must be committed to completing a wide variety of tasks independently with strong attention to detail, accuracy and follow-through. This position reports to and partners with the VP and will help with administrative expectations, including scheduling, travel and expense management, and design, build, execute and manage processes to drive efficiency and effectiveness in alignment with company priorities for the VP and Division. This position will be based at Park City Mountain where the VP offices.

Job Specifications:  

• Expected Pay Range: $22.00 - $33.12 / Hour

• Shift & Schedule Availability: Full Time / Year Round

• Skill Level:  Intermediate 

Job Responsibilities:

• Provide poised, resourceful and consistent administrative assistance to the Vice President of Hospitality, with a demonstrated ability to multi-task, accomplish goals and meet deadlines in a fast-paced work environment.

• Provide support with scheduling and proactively organizing calendars, preparing expense reports and arranging travel.

• Plan and coordinate meetings, offsites/onsites, and special events.

• Demonstrate strong communication skills as a leader in your role and a contributor in a team-driven environment.

• Excellent self-management skills: organization, goal setting, time-management, self-motivation, self-directing, stress

  management, reliability and accountability.

• Operate with a clear understanding of confidentiality, discretion, and professionalism to build trust with the VP and HSLT.

• Establish strong working relationships with internal and external stakeholders.

• Partner with the VP and other Executive Assistants in the division to drive priorities, goals and processes.

• Possess a high level of detail and accuracy, drive for results, and ability to anticipate business needs before requested.

• Support co-workers as needed to ensure a smooth and efficient work environment for all divisional leaders.

• Provide prompt and efficient customer service and information to guests, clients, business associates and employees.

• Ensure divisional compliance with key performance indicators (KPIs), safety training and tracking, accrual reports, and financial

  reporting.

• Drive the guest and employee experiences and assist in resort during peak periods as necessary.

• Maintain and update Hospitality Division dashboards and other tracking tools, with key contact information, divisional org charts,

  and other key resource documents to assist the division.

• Develop and maintain comprehensive skills in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, OneNote, OneDrive and

  Teams, as well as Smartsheet, Tableau, IQware, Adobe Acrobat DC, DocuSign, Concur, Coupa, and SuccessFactors.

• Demonstrate a strong interest in Vail Resorts' business and the division's specific goals.

• Follow and be an example setter of company policies and procedures.

• Other duties as assigned.

Job Requirements:

• Bachelor's degree preferred.

• 2+ years' experience supporting an executive required.

• Experience working for a publicly held company preferred.

• Strong confidence skills: critical thinking, problem solving, teamwork, collaboration and leadership.

• Highly proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook) required.

• Proficient in Microsoft Teams, SharePoint, Smartsheet, OneDrive and OneNote required.

• Excellent oral and written communication skills required.

• Familiarity with IQware, Tableau, Coupa and Concur preferred.

• Must be a progressive learner, organized, detail oriented, and professional.

• Ability to multi-task with shifting priorities in a fast-paced environment.

• Must be flexible, resourceful, and demonstrate excellent time management skills.

The expected pay range is $22.00 - $33.12. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID  499536
Reference Date: 12/28/2023 
Job Code Function: Administrative