Address
Form of workPosition Type:
Secretarial/Clerical/Executive Assistant
Date Posted:
5/3/2023
Location:
RSU 23 Old Orchard Beach Schools
Date Available:
Immediately
Closing Date:
Until Filled
RSU 23
Old Orchard Beach School District
Executive Assistant to the Superintendent
Located a ½ mile from the Atlantic Ocean and 15 minutes from Portland, RSU 23 is a 700 student, three-school district seeking an Executive Assistant to the Superintendent to join our central office team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The Administrative Assistant to the Superintendent will support the mission of RSU 23 schools and assist with tasks necessary for the efficient operations of the district.
BENEFITS: This position is an outstanding opportunity for a highly-motivated Executive Assistant to assume a pivotal role within our school district. As such, compensation for this role is competitive and the starting salary will be commensurate with candidate experience. Benefits will include health, dental, vision, Rx, long-term disability and group life insurance. Paid time off benefits include: vacation, sick & personal time as well as holidays. This position is covered under the Maine Public Employees Retirement System.
The successful candidate should possess the following:
CERTIFICATION REQUIREMENTS:
PERFORMANCE RESPONSIBILITIES
EQUAL OPPORTUNITY EMPLOYER:
RSU 23 is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, age, sex, sexual orientation, gender identity, physical/mental disability, religion, ancestry, national origin or place of birth, familial status, pregnancy, genetic information, marital/civil union status, citizenship status, veteran status or political affiliation as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
APPLICATION PROCEDURE:
Secretarial/Clerical/Executive Assistant
Date Posted:
5/3/2023
Location:
RSU 23 Old Orchard Beach Schools
Date Available:
Immediately
Closing Date:
Until Filled
RSU 23
Old Orchard Beach School District
Executive Assistant to the Superintendent
Located a ½ mile from the Atlantic Ocean and 15 minutes from Portland, RSU 23 is a 700 student, three-school district seeking an Executive Assistant to the Superintendent to join our central office team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The Administrative Assistant to the Superintendent will support the mission of RSU 23 schools and assist with tasks necessary for the efficient operations of the district.
BENEFITS: This position is an outstanding opportunity for a highly-motivated Executive Assistant to assume a pivotal role within our school district. As such, compensation for this role is competitive and the starting salary will be commensurate with candidate experience. Benefits will include health, dental, vision, Rx, long-term disability and group life insurance. Paid time off benefits include: vacation, sick & personal time as well as holidays. This position is covered under the Maine Public Employees Retirement System.
The successful candidate should possess the following:
CERTIFICATION REQUIREMENTS:
- Associate degree or minimum of 3 years work related experience.
- Hold or eligible for a State of Maine Criminal History Records Check.
PERFORMANCE RESPONSIBILITIES
- Superintendent
- Assists the Superintendent in general administrative operations and serves as his/her confidential assistant
- Reports to the Superintendent on developments or problems requiring the Superintendent's awareness or action.
- Maintains thorough knowledge of school department policies and procedures.
- Maintains the Superintendent's schedule of appointments and makes arrangements for conferences and interviews.
- Takes and transcribes dictation of various types, including reports, minutes, notices and correspondence.
- Maintains a manual and electronic filing system and processes incoming correspondence.
- Central Office
- Serves as the Central Office first point of contact and welcomes visitors and receives, screens, and routes incoming phone calls and correspondence.
- Maintains a portion of the district website.
- Prepares and distributes Leadership Team agendas and minutes and facilitates meeting planning, etc.
- Operates computers, copiers, fax machines, printers, telephone and other general office equipment and is responsible for reporting equipment problems and failures.
- Maintains databases for contracts, evaluations, professional coursework and certification for all staff and assumes responsibility for compliance.
- Prepares reports for enrollments, home schooling, and annual end--of-- the year state reports.
- Maintains lists of subsidy waiver students, homeschooled and private schooled students, new staff hires and attendance at New Hire Orientation.
- Serves as the chief MEDMS Administrator for the district.
- Manages building security access
- Performs administrative and secretarial duties for other Central Office Directors
- Orders supplies and equipment as needed.
- School Board
- Maintains the School Board's policy manual, ensuring policies are current and up--to--date, and is responsible for distribution of manuals.
- Keeps full and accurate minutes of School Board meetings and prepares and distributes, both manually and electronically, agendas, minutes, and all support materials in a timely fashion.
- Maintains a binder for School Board agendas and minutes for auditing and record keeping purposes.
- Other
- Performs other duties assigned by the Superintendent.
EQUAL OPPORTUNITY EMPLOYER:
RSU 23 is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, age, sex, sexual orientation, gender identity, physical/mental disability, religion, ancestry, national origin or place of birth, familial status, pregnancy, genetic information, marital/civil union status, citizenship status, veteran status or political affiliation as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
APPLICATION PROCEDURE:
- Apply Online
- Applications will be accepted until a suitable candidate is found. Qualified candidates will be contacted by phone.
- Contact Cynthia Potenza, RSU 23 Human Resources Manager if you have any questions regarding the online application process at 207-934-5751 x1925
