Executive Assistant To The President/Ceo

Greater Nevada Credit Union is looking for a dedicated team player with a passion for Helping More People Live Greater! 

About The Position:

The Executive Assistant to the President/CEO is primarily responsible for providing C Suite level administrative support to the President/CEO. The Executive Assistant to the President/CEO will manage all duties associated with the role while safeguarding the confidential nature of discussions and information shared in meetings. The role will serve as the face of the president's office, exercising independent judgment in matters related to the business and interacting daily with key stakeholders such as the Liaison to the Board of Directors, Board members, committee members, business partners, and vendors. In addition, this role has the authority to execute contracts and make unilateral decisions relative to the needs of the President/CEO.

Who we're looking for:

Before we get into the specific details of this position’s requirements and qualifications, let's focus on the bigger picture of Greater Nevada, and what makes a Greater Nevadan.

 

At Greater Nevada, our passion is Helping More People Live Greater. When we say "people," we mean every single person who we interact with or could interact with, from our team members to our community members.

 

To do this, we practice C.A.R.E. with our Values:

• We Care Genuinely.
• We build relationships because we know that we are Greater Together.
• We Stay Trustworthy as we serve our communities.
• "Be Bright" rings in our ears as we find custom solutions that meet our members' needs.
• We Inspire One Another, our members, and our communities to re-imagine what Living Greater can be.
• In every moment, we Enjoy the Experience. It's what has made the last 70 years greater and what we carry into the future as we continue to serve.

These values have guided us to become the largest Nevada-based credit union to touch the lives of more than 86,600 members and thousands upon thousands of people through our community and philanthropic work.

 

To live by those values, we make a deal with every single one of our team members—the C.A.R.E. Deal. It's a win-win agreement that we shake hands-on at the beginning of our relationship together.

 

As a Greater Nevadan, that means we make four promises to you:

• Compensation and Benefits – We offer Greater Pay and Greater Benefits, including:
  • Competitive compensation
  • Medical, dental, and vision plans, where we cover 90% of employee costs and about 75% of the costs for their dependents
  • Health Savings Account contributions
  • Supplemental insurance and life insurance plans
  • Paid time off, including vacation and sick time, 11 annual paid holidays, eight hours of personal leave, and sabbatical leave after seven years of employment
  • Paid time to volunteer and make a contribution to the community
  • Employee product and service discounts
• Advancement – We strive to be a place where you can grow into your next career move, without having to leave the Greater Nevada family. So, we offer extensive training and development opportunities for each employee. Our continuous coaching culture allows for more direct and regular performance feedback and compensation.
• Recognition – We invest time, energy, and resources to find creative, impactful, and fun ways to deliver recognition that fits each Greater Nevadan's successes.
• Environment - Nobody wants to come to work in a place that's dull and filled with drudgery all day long. So, part of our side of the deal is ensuring you have a great place to work in and great people to work with.

Our C.A.R.E. deal goes both ways, so here's how we expect each team member to demonstrate they care:

• Competence – Greater Nevadans know how to do their job and do it well—or they know how to access the resources they need to accomplish great things.
• Attitude – We don't expect team members to plaster a fake smile on their faces every day, but we do expect them to bring their best attitude to work and strive for greatness.
• Relationship building - We put a lot of emphasis on building build strong relationships with members, clients, coworkers, and the communities that we serve. Why? Because those connections enable us to live our passion: Helping More People Live Greater.
• Effectiveness – We ask each Greater Nevadan to be productive, efficient, and successful at the work they do.

What You'll Be Doing

• The administrative support includes but is not limited to scheduling, organizing, and maintaining meetings and events. It also includes travel coordination, telephone and mail assistance, minute taking and transcription, official file organization and maintenance, information gathering, and publication, drafting and proofreading written communication, reporting, and corporate expense management.
• Maintain the Policy Manual as needed.
• Maintain vendor contracts in Venminder as applicable.
• Act as the CUboardroom Administrator, working closely with the vendor in effectively communicating and training the Board of Directors, President/CEO, and GNCU management on upgrades/changes to the platform.
• Act as the NCUA "Contact" Profile Administrator.
• Attend and directly support the President/CEO at the Board of Directors monthly meetings. Coordinate with the Liaison to the Board of Directors to produce and finalize the Board agenda. Complete the Board packet, its distribution, and communication to the Board of Directors, President/CEO, and other leadership attendees in preparation for the meeting. Transcribe the meeting minutes.
• Organize and support the Annual Meeting by working closely with the Liaison to the Board of Directors in developing the Annual Meeting script as directed by the President/CEO. If the Annual Meeting is held in person, coordinate the venue and the food/beverage set up. Other tasks include third-party support/coordination for the balloting process, coordination with the Marketing department for reports and marketing material, rehearsal coordination, minutes of the meeting, reporting requirements to the NCUA/FID, meeting invite/35-year membership recognition program, Board orientation (as necessary), and updating Board Terms and Roster.
• Organize and support the 401(k) Trustee Meeting, the EM/CLT Meeting, Governance Committee, and other meetings applicable to the President/CEO. Attend assigned meetings as needed.
• Attend and directly support the President/CEO at the Board Planning Session. Assist the Liaison to the Board of Directors as needed. Purchase Board gifts from the President/CEO.
• Attend, organize, and support Management Planning Sessions and other ad-hoc events supporting the President/CEO. Event planning includes negotiating and executing a contract with the venue for the meeting room, sleeping rooms when applicable, catering, AV equipment, transportation, and other necessary tasks to ensure a productive outcome.
• Work closely with the Liaison to the Board of Directors to ensure a strong working relationship with the President/CEO and other Greater Nevada executive and chief management team members.
• Enhance the public image of Greater Nevada and the President/CEO through interactions with current and prospective business partners, members, public policymakers, and the general public.
• Act as a mentor to other members of the Administrative Services team, providing guidance, training, and supervision on projects and assignments when needed.
• Provide backup support to members of the Administrative Services team as assigned.
• Provide backup support for the Liaison to the Board of Directors as needed.
• Obtain and maintain a Notary Public commission.

Location and Travel Requirements

Eagle Station
451 Eagle Station Lane
Carson City, Nevada 89701
United States

• Located in an idyllic small community in beautiful Northern Nevada
• You must be willing and able to travel to locales other than the normal location for the position, including overnight trips as appropriate for your job responsibilities
  
• Must possess a valid Driver’s License and have access to a reliable vehicle

Compensation

• $57,000.00-$79,000.00 per year
• Competitive compensation and Greater Benefits are part of our deal

Preferred QualificationsSkills

• Demonstrate a high level of attention to detail for all job functions
• Demonstrate proficiency in Microsoft Office, including Word, Excel, and Outlook
• Demonstrate ability to communicate clearly and concisely with a high level of verbal and written communication skills
• Exercise time management in all areas, including gathering information and processing documentation
• Apply organizational and administrative skills in support of the President/CEO and the official volunteers

Competencies

• Cultivates Innovation
• Self-Development
• Situational Adaptability
• Balances Stakeholders
• Optimizes Work Processes
• Obtain and maintain the industry-recognized PACE Certification

Physical Demands

• While performing the duties of your job, you may regularly be required to sit and use a keyboard, multiple monitors, mouse, and telephone (including repetitive motions with hands, fingers, arms, etc.) for extended periods of time. You may also frequently be required to stand, walk, and reach with hands and arms, bend, and kneel.
• You may occasionally be required to lift and/or move up to 20 pounds.

Greater Nevada is an Equal Opportunity Employer

 

Employment at Greater Nevada is based solely on a person's merit and qualifications directly related to professional competence. Greater Nevada prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.