Executive Assistant & Special Events Manager

Lycoming College is hiring an Executive Assistant & Special Events Manager to join our Advancement team! This position is the primary administrative support for the Executive Vice President and is a member of the support staff team for the offices of Advancement and Marketing & Communications.  The Executive Assistant works closely with other administrative offices, including the President’s office, to support institutional events, programs and activities related to external relations.   

Who We Are:

Founded in 1812, Lycoming College is one of the nation’s oldest and most respected liberal arts colleges. Today, our community of 1,200 active learners from 31 states and territories and 15 countries comprises a student body that is 35 percent domestic students of color or international, all of whom work with our renowned scholars to craft customized combinations of market-driven majors, minors, and concentrations across our 40+ academic programs. Students compete in 19 NCAA Division III sports, participate in faculty-driven research, thrive in a robust program of internship experiences, and study abroad in more than two dozen countries. Lycoming College has one of the highest endowment-per-student ratios in the country. The institution is a member of the Annapolis Group of Liberal Arts Colleges and is recognized by The Princeton Review as one of The 388 Best Colleges. Lycoming College is dedicated to providing a high-quality liberal arts and sciences education for all students. Learn more at http://www.lycoming.edu.

What will I do in this role?

• Assists the Executive Vice President with all aspects of advancement, marketing & communications, enrollment, government relations, community relations and special projects.
• Responsible for general office management and coordination of the Executive Vice President’s meetings, calendar, travel, and interactions / support with other senior staff offices and administrative assistants.
• Response for planning all staff meetings, individual meetings, government and community meetings including agenda, minutes, and follow-up.
• Coordinates meetings, campus events and/or presidential event activities including room reservations and set-up, technology needs, equipment, building and grounds requests, security requests and food service needs.  Specific activities include Commencement weekend, Board of Trustee meetings, Homecoming, President’s box (athletic events), Christmas Candlelight, President’s Annual Dinner and community meetings with external stakeholders.
• Prepares letters and responses from the Office of the Executive President related to institutional correspondence, routine inquires, and formal communications.
• Prepares all travel support for the Executive Vice President to including making calls to donors, scheduling appointments, travel arrangements/accommodations and meeting reservations, often including the President’s travel arrangements when the travel is jointly; entering actions into Raisers Edge, uploading Outlook to reflect travel, creating itineraries and preparing draft contact report.
• Provides programmatic and administrative support to the marketing & communications office, especially the Assistant Vice President for Marketing & Communications to help with departmental meetings, website updates, activities related to photo and video shoots, and general program activities.
• Preparing reports, memos, letters, financial statements, and other documents using Word, Excel, Raisers Edge and/or PowerPoint.
• Responsible for budgetary items such as reconciling and managing P-Cards.

What are we looking for?

• High School diploma required.
• 5-7 years of administrative support in an executive setting preferred.
• Training in an office management related field required.
• Strong communication skills both written and verbal.
• Attention to detail and organizational skills is a must.
• Good time management and customer service skills are necessary.
• Requires working occasional weekends and evenings.

What We Offer!

This is a full-time benefits eligible position.

Lycoming College has an excellent benefits package that includes:

Health & Wellness Benefits:

• Health insurance – Lycoming College with a wide variety of health plan options available.
• Dental insurance, including orthodontia coverage.
• Vision insurance
• Flexible spending accounts for medical expenses and dependent care expenses
• Life & accidental death and dismemberment insurance
• Long-term disability insurance
• Short-term disability insurance
• Cancer insurance
• Personal accident insurance
• Wellness program
• Employee assistance program

Retirement Benefits:

• 403(b) retirement plan with up to 9% contributions from the College

Tuition Benefits:

• Free tuition for employees, spouses, and eligible dependents at Lycoming College
• Free tuition for eligible dependents at over 600 colleges nationwide through Tuition Exchange, Inc.
• Free tuition for employees, spouses, and eligible dependents at the Pennsylvania College of Technology

Paid Leave Benefits:

• Generous paid time off (PTO)
• Paid Parental Leave
• 14 holidays per year
• Summer hours

Employee Perks:

• 10% discount at the campus bookstore, excluding textbooks and snacks.
• Reduced rates for meal packages for on-campus dining facilities.
• Use of the campus recreations center and gym facilities for employees.
• Use of the campus Library.

How do I Join the Warrior Team?

Please submit a resume and cover letter and the names and contact information for three professional references.  A criminal history background check will be conducted post offer.

Lycoming College Proudly Celebrates and Values Diversity!

We are committed to fostering an inclusive campus community supporting all faculty, staff, and students. We encourage applications from candidates with diverse backgrounds and all who are interested in supporting and contributing to our mission. Lycoming College is an equal opportunity employer.

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