Executive Assistant Quality Assessment Improvement Ft Days

Job Summary:

Performs advanced, diversified and confidential administrative duties. These functions require discretion in handling confidential, sensitive, and timely information. Duties include relationship building and serving as a liaison with Hospital and Practice leadership, physicians, staff, business partners and community members. This position includes overseeing the progress of projects, action items, and strategies that flow from the Vice President of Quality. She/he ensures that appropriate follow up actions are taken and initiates meetings and communications as directed. In addition, this position is responsible for the flow of information to and from the Vice President of Quality via all types of venues (forums, correspondence, conferences, etc.).The Executive Assistant assumes all secretarial and administrative duties for the Vice President, Quality in order to expedite services in Quality Assessment Improvement Department.

Department: Quality Assessment Improvement

Location: Englewood Cliffs, NJ

Status: Full-time

Shift: 8 hour days

Hours: 9a-5p

Job Essentials:

• Handles special assignments/projects of administrative nature as delegated by Vice President, Quality.
• Processes/types correspondence/documents which include but are not limited to minutes, agendas, policies and procedures, routine forms and general office requisitions. Creates and assists in creating new forms and upgrades existing outdated forms.
• Schedules meetings, conference rooms, maintains/types and distributes meeting notices. Coordinates food services and equipment for meetings.
• Performs administrative responsibilities, including answering and screening calls, typing, filing, meeting and greeting visitors.
• Excellent interpersonal skills to courteously interact with callers and visitors.
• Proficient in computer applications, including but not limited to, Microsoft Office (Outlook, Word, Excel, and PowerPoint) as well as a working knowledge of various database and software programs.
• Very strong interpersonal skills, the ability to interact and communicate effectively with key stakeholders throughout the health system (e.g. Administrative Staff, Board of Trustees, Department Heads, Medical Staff), and the general public.
• Performs other duties as assigned.

Education Requirements:

• Bachelor's degree required. Equivalent experience may be considered in lieu of degree.
• Strong organizational skills.
• The ability to work independently.
• Three years secretarial/administrative assistant experience.
• Ability to handle confidential, sensitive, and timely information appropriately.
• Knowledge of medical terminology is helpful.

Englewood Health, one of New Jersey’s leading hospitals and healthcare networks, delivers nationally recognized inpatient and outpatient care through its hospital and network of physician practices, urgent care centers, and imaging centers. Englewood Hospital, founded in 1890, consistently earns high marks for clinical excellence and patient safety. It is recognized as a 2022-23 Best Regional Hospital by US News & World Report, holds the Leapfrog Hospital Safety Grade ‘A’ (spring 2023), and was named a Leapfrog Top Teaching Hospital (2022). Englewood Hospital is nationally recognized for nursing excellence, earning a fifth consecutive designation by the Magnet Recognition Program in 2021. The Englewood Health Physician Network—a coordinated network of more than 600 office-based and hospital-based providers—offers primary care, specialty care, and urgent care at more than 140 locations in five counties across northern New Jersey. Areas of clinical excellence offered by the health system include cardiac surgery and cardiac care, cancer care, orthopedic surgery, primary care, spine surgery, vascular surgery, and women’s health, as well as bloodless medicine and surgery and minimally invasive robotic surgery. Englewood Health’s focus on health equity and population health encompasses outreach to underserved communities to enhance individual and public health, prevent disease, support lifelong wellness, reduce the burden of mental health challenges and substance use disorders, and meet the cultural, social, and holistic needs of specific populations. With its high-quality, culturally sensitive inpatient care, outpatient services, and community health and wellness programs, Englewood Health delivers a healthcare experience that puts patients at the center.