Executive Assistant

Description:

Mercer is a globally recognized leader in human capital and benefits consulting. We make a difference in the lives of more than 110 million people every day by advancing their health, wealth, and careers.

This role is a vital team member directly supporting the Washington, D.C. Career Consulting Team Partners and Principals, as well as the broader Washington, D.C. and Philadelphia Career team needs.

As a Career Administrative Assistant Contingent colleague, you can expect to:

• Partner with the existing Administrative Assistant team to develop an awareness of Mercer’s consulting expertise and client development methods

• Conduct research on client companies using external published sources and Mercer internal information

• Help write and structure client communications, including proposals, contracts, reports, spreadsheets, and presentations - using MS Word Office Suite - Word, PowerPoint, Excel

• Support Mercer’s sales process by ensuring cross line of business communication is ongoing, keeping activities log up-to-date, and ensuring that the client relationship management system is updated with all new opportunities and activities

• Provide analytical and peer review support on key projects related to sales, revenue, and pipeline analysis

• Conduct research for new clients / prospects using existing tools, including Salesforce, LinkedIn, Sales Navigator, ZoomInfo, MiEdge, and Factiva, among others

• Support Career Office Business Leader, local Partners, and Principals by developing marketing plans and supporting external client marketing events for the office

• Oversee office support workflow and allocation of resources while providing quality assurance and client satisfaction with support staff performance

• Partner with the business and leadership in addressing the support needs of the office.

• Manage calendars, schedule meetings, and arrange travel for the department to optimize work performance.

• Manage vendor relationships by processing invoices, following up on payment status, supporting contract management, etc.

• Process and/or coordinate completion of expense reports in a timely manner

• Provide peer review of documents before final production/distribution to ensure quality control of final product

• Undertake more complex administrative duties with specific projects as required

Qualified candidates for the Career Administrative Assistant Contingent position will have at a minimum:

• High school diploma

• Excellent organizational, project management, and time management skills

• Must be a self-starter, proactive, responsive, and resourceful

• Excellent verbal and written communications skills; must handle sensitive information with professionalism and integrity

• Detail oriented, high level of accuracy in work product and meet commitments

• Excellent organizational, interpersonal, verbal, and written communication skills.

• Strong project management skills.

• Proficiency using Microsoft Office – Word, Excel, PowerPoint.

• Experience using LinkedIn Sales Navigator a strong plus

• Ability to work independently or in a team environment with rapidly changing priorities and demands

• Strong business acumen paired with intellectual curiosity

--

Must have:

• Excellent verbal and written communications skills; must handle sensitive information with professionalism and integrity.
• Detail oriented, high level of accuracy in work product and meet commitments.
• Excellent organizational, interpersonal, verbal, and written communication skills.
• Strong project management skills.
• Proficiency using Microsoft Office – Word, Excel, PowerPoint.

Nice to have:

• Experience using LinkedIn Sales Navigator a strong plus.

Additional information:

• Scheduling for consultants
• Booking travel
• Expense reports for the teams
• Ordering lunches for team meetings
• Supporting development and review of deliverables and documents
• Pro-active reach outs (Identifying issues with scheduling, expenses, travel)
• Technology is very important (Tech Savvy)
• Involved in billing systems and invoicing

Job Type: Contract

Pay: $27.00 per hour

Schedule:

• 8 hour shift

Experience:

• Executive Assistant: 5 years (Required)

Ability to Commute:

• Washington, DC 20001 (Required)

Work Location: In person