Executive Assistant

WHO WE ARE:
Pantone provides the universal language of color that enables color-critical decisions through every stage of the workflow for brands and manufacturers. More than 10 million designers and producers around the world rely on Pantone products and services to help define, communicate and control color from inspiration to realization - leveraging advanced X-Rite technology to achieve color consistency across various materials and finishes for graphics, fashion and product design. Pantone Standards feature digital and physical color specification and workflow tools, such as Pantone Connect. The Pantone Color Institute™ provides customized color standards, brand identity and product color consulting as well as trend forecasting inclusive of Pantone Color of the Year, Fashion Runway Color Trend Reports, color psychology and more. Pantone Licensing helps brands differentiate their products and attract new audiences. Pantone Lifestyle brings color and design together across apparel, home, and accessories. Learn more at http://www.pantone.com and connect with Pantone on Instagram, Facebook, Pinterest, and LinkedIn.
WITHIN YOUR TEAM
You will play a critical role in enabling the Pantone leadership to achieve business results by providing administrative and strategic support to the President of Pantone.
We are seeking an Executive Assistant with strong verbal and written communication skills, analytical skills, technical skills, ability to prioritize, attention to detail, ability to work with confidential information, and the initiative to work in a dynamic, fast-paced global environment.
Location: this is an onsite role based in Carlstadt, NJ.
WITHIN YOUR ROLE, YOU WILL:
Support the President on tasks including but not limited to:

• Calendar Management
  • Manage detailed and demanding global schedule, Outlook Calendar, including communication and meeting preparation
  • Monitor all incoming e-mails for action items and to ensure timely response as required
  • Monitor status of key deliverables; establish, manage, and adhere to action plans with President to meet deadlines
  • Maintain company email groups and lists to ensure email and invites are sent to the right recipients
  • Collaborate and coordinate calendars with other support staff within the Company as well as with other operating companies and at the parent company, Veralto
• Meeting Preparation
  • Coordinate in-house and off-site meetings for small and large groups (including agenda, accommodations, transportation, catering)
  • Organize conference calls (setup MS Teams & reminders)
  • Ability to participate in global leadership meetings, take actions items, and manage appropriate follow-up from meetings
  • Support planning and logistics of critical corporate meetings, such as Monthly Operating, Strategy, & Talent Reviews
  • Organize and manage regular company all-hands and townhall meetings. Prepare agenda, invite attendees, identify and prepare speakers, and support preparation and presentation of the materials
  • Coordinate (with President direction) all customer and partner on-site visits, special guests, and external candidates
• Travel and Expense Management
  • Coordinate extensive domestic and international travel, handling all details pertaining to reservations and itineraries
  • Preparing expense reports to corporate policy, processing invoices, and reconcile budget; processing and tracking purchase orders
  • Review and approve team member expense reports on behalf of the President
• Office Management
  • Provide on-site general office administration support at the Pantone Headquarters in Carlstadt, NJ
  • Coordinate in-office company engagement events
• Other Responsibilities
  • Create standard work and processes that can be easily followed by others who can provide coverage during time off
  • Assistant as needed to President staff when rush/special/confidential assignments/tasks arise
  • Using Excel, PowerPoint, and other corp. systems to prepare reports and presentations

PROFESSIONAL EXPERIENCE/QUALIFICATIONS

• Bachelor's degree in Business or related degree
• 5+ years of experience in an administrative role or in a business environment
• Problem Solver: Track record of 'investigation mindset' digging into details to find root cause with ability to resolve and implement countermeasures
• Strong technical skills with proficiency in Word, Excel, PowerPoint, Outlook, in addition ability to trouble-shoot technical issues
• Ability to independently create documents from notes/input from various sources
• Previous International experience/exposure; speaking a foreign language is a plus.
• Self-motivated and ability to respond to changing situations in a flexible manner to meet current needs and re-prioritize work as necessary
• Strong attention to detail and the ability to meet deadlines
• Collaborative and strong team player
• Strong verbal and written communication skills with the ability to compose formal communications from President to entire Operating Company
• Ability to maintain the integrity of confidential information
• Friendly and positive can-do attitude
• Highly organized
• Open to provide honest two-way feedback in effort to build trust and strengthen communications with the President and other colleagues

OUR BENEFITS:

• Comprehensive benefits package (medical, dental, vision & more) eligible on day 1 of employment
• Annual bonus as well as annual salary review
• Permissive paid time off policy emphasizing flexibility and trust
• 14 paid Holidays!
• Training and development opportunities
• 401(k) savings plan
• Tuition reimbursement
• Paid maternity & paternity pay
• Veralto Wellbeing Program, with rewards
• Employee Assistance Program (legal, financial, and counseling resources)

OUR OFFER:
You will be part of a dynamic team in which there is a high focus on delivering results and continuous improvement, but also where having fun and teamwork is very important. It's a fast-paced environment, a consultative role, where you will get to partner with people to achieve their strategic business goals. You will work in a leading global company, with a manager who cares about you, your strengths and will help you to develop the best possible version of yourself. At Veralto, your potential is amplified. Our culture of continuous improvement defines who we are, drives our success, and translates to a career without limits for our team of 16,000 intellectually curious associates. Listen to our voices: https://jobs.Veralto.com/global/en/our-difference.
The salary range for this role is $65,000-$85,000. This is the range that we in good faith believe is the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future.
This job is also eligible for bonus/incentive pay.
We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.
Meet Veralto:
Imagine a world where everyone has access to clean water, safe food and medicines, and trusted essential goods.
That is the tomorrow Veralto is creating today. Veralto is a $4.8B global leader in essential technology solutions. Our industry-leading companies are building on a long-established legacy of innovation and customer trust to create a safer, cleaner, more vibrant future. Veralto's Water Quality companies-Aquatic Informatics, ChemTreat, Hach, McCrometer, OTT HydroMet, Sea-Bird Scientific, Trojan Technologies, and XOS-help customers manage, treat, purify, and protect the global water supply, from municipal and wastewater treatment facilities to lakes, rivers, watersheds, and oceans. And our Product Quality and Innovation companies-Esko, Linx, Pantone, Videojet, and X-Rite-help protect the world's food, medicine, and essentials by enabling customers to track and authenticate the billions of goods that travel the global supply chain every day.
Veralto is headquartered in Waltham, Massachusetts, with 300+ locations worldwide. Our global team of 16,000 associates is guided by the Veralto Enterprise System and united by a powerful purpose: Safeguarding the World's Most Vital Resources™.
Veralto Corporation and all Veralto Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.
The EEO posters are available here.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us at applyassistance@veralto.com to request accommodation.