Address
SalaryReports to: Executive Leadership
JOB SUMMARY
The Executive Assistant’s primary role is to provide administrative support to the Executive Leadership of The Word Church. This role is pivotal in relieving Leadership of administrative concerns, so they can flow in their God given assignments. The Executive Assistant has the gift of administration and assists the administrative team with various procedures and guidelines. This individual must exercise extraordinary caution to maintain confidentiality and trust in handling all business and ministry-related matters. The Executive Assistant’s duties are broad, but include the items listed below.
ESSENTIAL JOB RESPONSIBILITIES
Administration:
Execution of administrative tasks, including answering phones, taking messages, composing and sending electronic communications, sorting and delivering mail, greeting guests, submitting requests for supplies, etc.
Travel Arrangements:
Research and coordination of accepted ministry engagements, flights, hotels, ground transportation, etc., as well as arising modifications and adjustment of prior arrangements
Appointments:
Scheduling of appointments as required, based on confirmed availability
Correspondence:
Initiation of routine correspondence (paper-form and/or electronic form) with internal and external parties, and with appropriate follow-ups on such correspondence
Typing:
Heavy composing and typing of business-related materials, documents, and correspondence originating from various sources (i.e. dictation, rough drafts, hand-written memos, etc.)
Transcription:
Transcription of meetings minutes (including planning and/or creative meetings) into Word processing documents
Editing:
Correction of grammatical errors on official documents and written communication
Compilation and Analysis:
Compilation, organization, analysis, and review of data of various formats (including Excel spreadsheets), with keen attention to accuracy and completeness
Filing:
Organized upkeep of general and specific files (including electronic files)
Copying:
Preparation and duplication of materials for staff, with copyright permissions obtained as required
Operations:
Assistance with various aspects of event coordination, budget management, and communications
REQUIRED SKILLS
Technical competence with internet & social media navigation, database applications, and software programs (e.g. Microsoft Office Suite)
Exceptional communication skills (verbal and written) with demonstrated ability to speak, read, and write English
Knowledge of grammatical principles and standard proofreaders’ marks
Proficient interpersonal skills and professionalism
Strong organizational and multi-tasking capabilities
Superior attention to detail
Sound ability to: Perform basic administrative and clerical functions such as typing, filing, data entry, organizing materials, copying, faxing, scanning, etc.
Work effectively in both independent and collaborative settings
Protect confidentiality when handling sensitive information
Maintain familiarity with The Word Church’s priorities, policies, procedures, programs, and personnel
Learn and efficiently apply new ideas, processes, policies, and functions
Solve problems independently and effectively
Adapt to shifting priorities, demands, changes, and workloads
Function under pressure in an ever-changing environment
Manage time wisely and meet fast-approaching deadlines
Follow through on assigned projects, providing timely updates as needed
Coordinate calendars and revise schedules frequently
Render guidance and direction in development of support staff and volunteers
GENERAL QUALIFICATIONS
At minimum, a bachelor’s degree and 2 years of experience in administration or a related field, with experience in a non-profit environment strongly preferred
A vibrant and growing personal relationship with God, with commitment to Christian principles and teachings
SALARY / WAGES
Compensation, which is negotiable and salary-based, will be determined with respect to a candidate’s qualifications and experience.
APPLICATION
Apply at wordcity.org.
