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Form of workWilliams is hiring an Executive Assistant who will play a pivotal role in ensuring the smooth operation of executive functions within the organization. This position reports directly to the CEO and works closely with other executives providing comprehensive administrative support. This position requires a highly organized, proactive, and confidential individual who can manage a variety of tasks with precision and professionalism.
About Williams:
For over forty years and counting,Williamshas provided the Northwest withfirst-class plumbing, civil construction, HVAC, engineering, fabrication, and service.Our team is over 300-strong, bringing together the region'sbest plumbers, technicians, engineers,and project leaders.Since day one,we'veput our people first: we aim toprovide thebest pay, best benefits, and best workplace in the industry.Located in beautiful Belgrade, Montana, outdoor adventures surround us.There'sno better place to live than Big Sky Country.Together, webuild and play inMontana.
What You'll Do:
- Calendar Management:
- Efficiently manage the CEO's and other executives' calendar, including scheduling appointments, meetings, and conferences.
- Prioritize and coordinate daily activities to optimize the CEO's time.
- Email Management:
- Monitor and manage the CEO's and other executives' email inbox, responding to or redirecting messages as appropriate.
- Prioritize and filter emails to ensure timely responses.
- Employee Engagement:
- Plan and organize employee engagement activities, including parties, team-building events, and celebrations.
- Foster a positive workplace culture through various initiatives.
- Travel Coordination:
- Arrange travel for the CEO and other executives.
- Manage itineraries, accommodations, and transportation logistics.
- Event Coordination:
- Coordinate and organize corporate events, conferences, and meetings.
- Collaborate with internal and external stakeholders to ensure seamless event execution.
- PowerPoint Presentations:
- Assist in the creation and design of professional PowerPoint presentations for executive meetings and events.
- Compile data and organize information form various sources to convey key messages effectively.
- Confidentiality:
- Handle sensitive and confidential information with the utmost discretion.
- Maintain a high level of professionalism in all interactions.
- Administrative Support:
- Provide general administrative support to the CEO and other executives, including drafting correspondence, managing files, and handling phone calls.
- Assist with special projects and initiatives as needed.
What You Bring:
- Proven experience as an Executive Assistant or similar role.
- Strong organizational and multitasking skills with meticulous attention to detail.
- Ability to handle sensitive and confidential information with discretion.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Previous experience in event planning and coordination is a plus.
- A proactive and solution-oriented mindset.
What Williams Offers:
- Competitive Wage: $80,000+ (DOE)
- Medical Insurance - 3 affordable plans with HSA and FSA options available
- HSA Employer Contribution of $600/$1,200 (Individual/Family) if selecting the HDHP HSA plan
- HSA Employer Contribution of $600/$1,200 (Individual/Family) if selecting the HDHP HSA plan
- Dental & Vision
- Employer 401(k) match up to 8%(based on company profitability)
- Paid Time Off
- Six (6) Paid Holidays
- Co-workers committed to teamwork, individual responsibility, and success
- Company Events (Archery Tournament,Golf Tournament, and more!)
- Opportunity to live and play in the "Last Best Place"
- Additional Perks: Discounted Gym Memberships, Auto Discount, Tuition Assistance, Verizon Discount, Discounted Dog Daycare/Boarding
