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Form of workPosition Overview:
The Executive Administrator position enables a motivated professional to contribute to the efficient running of Mercury’s two divisions supporting their respective presidents. In this position an organized and talented Executive Administrator can demonstrate their skills and capabilities while learning and developing in the role. The person filling this role will utilize communication skills (written and oral) that supports the level and requirements of the office he/ she supports. Additionally, the selected candidate will utilize their computer skills (MS Office suite including MS Teams) to generate work product in the most efficient and effective way with the highest level of quality. The selected candidate will develop a network inside of the organization that will ensure work assignments are shared with the appropriate parts of the Company, treating information as sensitive and confidential.
Responsibilities:
- Supports the Presidents of the Microelectronics and Mission Systems divisions based in Huntsville, AL
- Maintains Senior Executive’s complex calendars, schedules and domestic and international travel arrangements to ensure minimal conflicts.
- Maintains strict confidentiality as this role will be involved in dialog and oversee creation and review of material that is highly sensitive
- Involved in scheduling and organizing division-wide communications and related materials and MS Team sites
- Manages facilities and equipment to troubleshoot and problem solve for staff in various aspects (office equipment, building management issues).
- Orders and maintains office supplies and inventory for the department and creates purchase orders, process invoices and acts as the liaison between the company and vendor.
- Prepares expense reports and ensures reports are submitted timely and accurately.
- Provides general office orientation for new staff members to ensure proper introductions are met.
- Observes time sensitive and confidential materials and creates and prepares correspondence to ensure timely production of memos, letters, emails and presentations while following company and departmental policies and procedures.
- Reserves conference rooms and makes any other arrangements for the specified meeting and to ensure Senior Executives are prepared with the necessary materials for meetings.
- Sets up and organizes paper and electronic filing systems to ensure company compliance.
Education: Bachelor's Degree preferred (HS Diploma acceptable with experience)
Work Experience: 7+ years’ experience. Must have experience utilizing the standard suite of MS Office tools including Microsoft Teams and sufficient computer skills to learn and utilize new tools
Physical Demands/Working Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Travel Requirements: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Additional Information
Mercury considers a variety of factors to determine individual base salary offers to candidates, including:
Security ClearanceNone
US Persons RequiredYes - Position requires access to export controlled data
Why Mercury?
Mercury Systems is a technology company that makes the world a safer, more secure place. We push processing power to the tactical edge, making the latest commercial technologies profoundly more accessible for today's most challenging aerospace and defense missions. From silicon to system scale, Mercury enables customers to accelerate innovation and turn data into decision superiority. Headquartered in Andover, Massachusetts, Mercury employs more than 2,300 people in 24 locations worldwide. To learn more, visit mrcy.com
Our Culture
We are committed to making Mercury a great place to work, no matter where our employees are located. We offer a casual and enjoyable atmosphere that allows employees to learn and grow. We help and care for one another and work as one to achieve results for us and for our customers. We value communication and transparency, and strive to foster two-way dialogue at all levels of the organization. We are committed to lifelong learning, offering comprehensive skills training and tuition reimbursement. Whether you're just starting out on your career journey or you are an experienced professional, it's important to us that you feel recognized and rewarded for your contributions.
To find out more about Why Mercury?, or visit the Mercury Community or find answers to general questions at Mercury FAQs
Mercury Systems is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, genetic information, creed, citizenship, disability, protected veteran or marital status.
As an equal opportunity employer, Mercury Systems is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the number below.
(978) 256-1300
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