Executive Administrative Assistant To The Superintendent

Title: Executive Administrative Assistant to the Superintendent
Reports to: Superintendent
Qualifications:

• High school diploma or equivalent.
• Health and Inoculation Certificate on file in the central office (after employment offer is made).
• Three years experience as an administrative assitant
• Demonstrated typing and filing skills and must pass spelling, math, and typing tests.
• Experience in using various computers and computer programs, including word processing, database, spreadsheet and desktop publications.
• Knowledge of various office machines and telecommunications equipment.
• Ability to compose letters and presentation materials.
• Desire to continue career improvement by enhancing skills and job performance.

Purpose and Objectives of the Position:
The Executive Administrative Assistant to the Superintendent assists the Superintendent with paperwork and work projects so the administrator may devote maximum attention to the central problems of education and educational administration. To accomplish these tasks, the Executive Administrative Assistant to the Superintendent works closely with the staff and administration of the district.
Essential Functions:

• Ability to coordinate office and clerical support to assist with the efficient operation of administration
• Ability to ensure all activities conform to district guidelines.
• Ability to communicate and work effectively and cooperatively with members of the school district and community.
• Ability to react to change and frequent interruptions in a productive and positive manner, meeting deadlines as assigned.
• Ability to operate all equipment appropriately as required.
• Ability to work to implement the vision and mission of the district.

Physical Requirements/Environmental Conditions

• Requires prolonged sitting or standing, and use of equipment including repetitive motions and computer eye fatigue.
• Requires physical exertion to manually move, lift, carry, pull or push heavy objects or materials.
• Must occasionally work in noisy and crowded environments, with numerous interruptions.

General Responsibilities:

• Ability to support with official correspondence as necessary
• Ability to screen incoming calls, or direct them to the appropriate location/administrator to accommodate their needs; record messages for cabinet level administrators
• Ability to direct patron calls/visits regarding district-wide problems, concerns, and/or questions to appropriate administrators.
• Ability to obtain, gather, and organize pertinent data, putting it into functional form.
• Ability to maintain an orderly electronic filing system, including confidential files.
• Ability to schedule appointments and make arrangements for conferences, interviews and other events as required.
• Ability to greet and screen visitors, making arrangements for comfort while visitors await scheduled meetings, or direct them to the appropriate location/administrator to accommodate their needs.
• Ability to maintain accurate documentation of budget expenditures.
• Ability to prepare and organize agenda materials for Board of Education meetings, including distribution to Board members, administrators, school sites and local newspapers.
• Ability to keep Board of Education members informed of pertinent information through weekly newsletter and telephone communication when circumstances require immediate notification.
• Ability to assist in the coordination of out-of-district consultant presentations and in-district presentations, including lodging, physical arrangements, and preparation of materials for distribution.
• Ability to distribute notification of meetings to school and community organizations.
• Ability to assist in the organization of Board of Education, district administrators, staff and patron meetings.
• Ability to maintain a current Notary Public license.
• Ability to maintain the district's electronic system for Board Policy and agendas for Board members, district departments and school sites.
• Ability to provide administrative support in the publication of district documents, i.e. the calendar, the Classified Handbook, and the Negotiated Agreement.
• Ability to observe and follow all school district policies at all times.
• Ability to respond to information requests in a cooperative, courteous, and timely manner.
• Ability to keep student and personnel information and records confidential.
• Ability to implement and follow all district health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan.
• Ability to perform other tasks and assume other responsibilities as directed by the Superintendent.

Term of Employment: At will.
Evaluation: Performance effectiveness will be evaluated in accordance with provisions of Board of Education Policy.