Address
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SalaryAbout our Brand
That colorful hotel in the desert, The Saguaro is a good time. It’s not that complicated. There’s plenty of sunshine, a buzzing pool scene and lots of local flavor.
We are seeking a dynamic Event Services Manager. The Events Services Manager works closely with the Event Sales, F&B and Brand departments, with the responsibility of keeping the catering operations organized and efficient. This includes handling the preparation before an event such as BEO detailing, client relations and internal communication. This position will have customer contact to ensure needs are communicated and executed.
Responsibilities
Compensation & Benefits
We offer competitive wages and benefits while fostering a diverse and inclusive work experience. Salary based on experience.
We thrive in being a diverse work environment. Consideration for employment will be based upon personal capabilities and qualifications without discrimination based on race, color, religion, sex, gender identity, age, national origin, disability, sexual orientation, or any other protected characteristic as established by law.
About our Brand
That colorful hotel in the desert, The Saguaro is a good time. It’s not that complicated. There’s plenty of sunshine, a buzzing pool scene and lots of local flavor.
We are seeking a dynamic Event Services Manager. The Events Services Manager works closely with the Event Sales, F&B and Brand departments, with the responsibility of keeping the catering operations organized and efficient. This includes handling the preparation before an event such as BEO detailing, client relations and internal communication. This position will have customer contact to ensure needs are communicated and executed.
Responsibilities
- Establish and maintain good communications and teamwork with fellow colleagues and other departments within the hotel
- Receive and respond to incoming telephone calls in accordance with the company and assist with overflow calls for Sales & Marketing, Food & Beverage, and Executive Office
- Prepare accurate written correspondence including letters, contracts, reports, event orders, schedule of events, printed menus, and e-mails using MS Word, Excel, PowerPoint, Opera, and E Mail
- Facilitate all aspects of internal Hotel Meeting Program under the guidance of the Sales Managers and F&B Director
- Comply with the hotel standards for sales and marketing, while working harmoniously and professionally with co-workers and Executive Committee
- Ensure that function set up meets or exceeds customer expectations by working closely with each group's meeting planners to determine their needs. Ensure proper communication and coordination to satisfy customer's requests. Assist customers in finalizing function details; suggests alternatives as appropriate
- Ensure that functions meet the customer's expectations by following up regularly on the status of functions including inspecting function rooms, greeting customer and follow up to see that customer needs are met; makes last-minute changes and additions to meet changing customer needs, coordinating outside vendor activity as necessary, conducting post-function reviews with customers and soliciting re-booking from meeting planners prior to customer's departure
- Maintain proper documentation of events, including complete programming of all sales and catering bookings
- Compile and review daily and weekly event sheets, and conduct quarterly function book audits against room control book and Catering Department files
- Give personal attention, take personal responsibility and use teamwork when providing guest service
- Periodically assist with front of house operations including greeting and directing guests, manning hospitality desks, and working with events on ‘quick sets’ or teardowns
- Maintain an inventory of all standard department supplies and printed materials, including but not limited to Catering Corporate and wedding packets, special menu cards and velum
- In the absence of Catering Management, assist clients and seek out solutions to requests in a friendly, caring and helpful manner
- Maximize food, beverage and auxiliary revenues by selling menus, themes and experiences/activities
- Identify and sell opportunities to maximize sales above contracted minimum spend
- Communicate all details of assigned groups & conventions to all departments in a professional, thorough and timely manner by using Resumes, Event Orders and internal correspondence effectively
- Facilitate pre-conference meetings with clients and key hotel staff
- Work closely with the client and hotel departments throughout the duration of assigned groups/conventions/programs by being available to assist the client and provide information to hotel departments at the appropriate times
- Maintain a high level of service by continually providing accurate and timely information and feedback to all supporting departments
- Adhere to all standards and procedures as outlined by Sydell Group
- Accurately forecast Banquet revenue, covers and average checks based on group assignments
- Conduct pre-planning site meetings and assist in the sales process where required
We offer competitive wages and benefits while fostering a diverse and inclusive work experience. Salary based on experience.
We thrive in being a diverse work environment. Consideration for employment will be based upon personal capabilities and qualifications without discrimination based on race, color, religion, sex, gender identity, age, national origin, disability, sexual orientation, or any other protected characteristic as established by law.
About our Brand
That colorful hotel in the desert, The Saguaro is a good time. It’s not that complicated. There’s plenty of sunshine, a buzzing pool scene and lots of local flavor.
