Address
Form of work Job Description:
The Event Coordinator will be responsible for providing event, in-person and virtual, coordination and support for the Advance-CTR Service and Professional Development Cores. Advance-CTR is funded by an "Institutional Development Award: A Program Infrastructure for Clinical and Translational Research (IDeA-CTR)” grant from the National Institute of General Medical Sciences.
The Event Coordinator will assist in supporting Core educational and professional development events from initiation to completion, including but not limited to seminar series, trainings, symposia, etc. This will include, among other duties, securing venue spaces and Webinar links, identifying speakers/trainers, maintaining event registrations, confirming catering and AV support, promoting the events to the Advance-CTR community, and being the point of contact and staffing events both in-person and virtual. The Event Coordinator will work closely with the Project Managers of the Advance-CTR’s Administrative Core for tracking, evaluation, and reporting, and to ensure Core educational initiatives are successful and Advance-CTR community needs are met.
The Event Coordinator also will provide support to the Communications Director and Project Directors as needed to organize and publicize Advance-CTR events.
This is a fixed term position with a current end date of 7/31/2026.
Job Qualifications
Education and Experience
- Required: Associates Degree with 2-3 years’ administrative support experience (preferably in an academic environment) or equivalent combination of education/experience.
- Experience in administrative/research field within a university environment highly desirable
- Experience with planning, coordinating, and managing events (preferably in an academic environment)
- Experience organizing and monitoring on multiple projects simultaneously.
- Experience resolving issues in a timely manner.
- Experience working in a team-oriented environment
- Experience using Microsoft Word and Excel, along with Google Suite
Job Competencies
- Strong organizational, administrative and time management skills
- Goal focused with the ability to meet deadlines
- Excellent verbal and written communication skills
- Detail-oriented
- Excellent customer service skills and ability to foster a collaborative environment
- Ability to multitask, prioritize competing demands, organize/orchestrate details of several ongoing events
- Ability to work effectively independently and as a member of a team in an interdisciplinary team-oriented environment.
- Ability to develop new and imaginative approaches to problems as they arise.
- Ability to be flexible and handle change well
- Possess a willingness and ability to support a diverse and inclusive environment.
Educational and Criminal Background Check required.
Recruiting Start Date:
2023-11-27 Job Posting Title:
Events Coordinator Department:
BioMed Clinical Affairs Grade:
Grade 7 Worker Type:
Employee Worker Sub-Type:
Fixed Term (Fixed Term) Time Type:
Full time Scheduled Weekly Hours:
37.5 Position Work Location:
Hybrid Eligible Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Still Have Questions?
If you have any questions you may contact
employment@brown.edu
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