Address
Form of workJob Description
- Company Name
- Brown University
- Experience
- 0 - 99 Years
- Job Site
- Onsite
- Organization Unit
- Office of Event & Conference Services
- Job Category
- Administrative & Office
- Date Range
- Feb 1, 2024 - May 31, 2024
- Program Team
- NA
- Hiring Team
- NA
- Hire Type
- Contractor
- Pay Type
- Hourly
- Standard Hours Per Week
- 37.50
- Timesheet Approvers
- NA
- Expense Approver
- NA
- Pay Group
- WKSUS
- Exemption Status
- Non-Exempt
Must Have
Providence Rhode Island 02912 CUSTOM FIELDS Is Autopay?
No Essential Type
Essential Onsite Designation Classification JOB SUMMARY Processing event requests, ch... JOB DESCRIPTION
The Field Coordinator (FC) works within the Event Support team, processing event requests through the work order management system and overseeing setup in the field. The FC provides on-site coordination for events by checking for setup accuracy, problem solving for necessary adjustments and being present as an event logistics resource for clients and vendors. The FC ensures that all event setups meet state and Brown fire-safety regulations.
- Process event requests through the work order management system
- Oversee and coordinate the preparation and implementation of operational support for university events .
-Make sure that all event requests from the Brown community, that require internal or external vendor support, are accurate and in accordance with customer requests and with University policy
- Schedule deliveries/pickups so that they do not interfere with other events in the space
- Allot appropriate time for event set-up and breakdown to coordinate with other activity in the same space or nearby
- Generate work orders for FM trades as required.
- Input billing information into each project to streamline the billing process
- check on events and make sure they are running smoothly.
- ability to problem solve
- communicate with multiple depts. Need high level of customer service
- review questions and requests
physical requirements: need to be able to walk around campus, lift up to 50 lbs.
50/50 split between prrocessing requests and in the field on campus.
onsite: 1 day per week can work from home
parking: on the street
Grant funded position (If Yes, please provide Grant number):
No
Work Location:
Location of Position: If Remote, please specify working address:
Andrews Memorial Bldg, 295 Lloyd Avenue
Position Classification: Onsite, Hybrid and Remote
Hybrid 1 day per week
Primarily onsite required
What is the reason/justification for this need?
Increased workload, waiting for FY25 budget for additional FTE
Job Requirements:
Type of experience needed?
Events execution, computer proficiency/G-suite, knowledge of conference facilities, tech and equipment
Number of years of experience needed?
2
Minimum education requirement?
Bachelor's degree and 1-2 yrs experience; Associates degree and 3 years of experience; OR equivalent combination of education and experience
Job Responsibilities:
Are there any specific tools the resource will need to know how to use?
Computer, G-Suite
What is the ideal personality for someone in this role?
Resourceful, outgoing, organized
Provide the TOP 3 "must have skills?
Time management, computer proficiency, Highly effective communication skills
