Event Planning Specialist

Altice USA is a cutting-edge communications, media, and tech company. We connect people to what matters most to them; texting with friends, advertising that resonates, or binge watching their favorite show. Our differentiated approach centers around technologies that push the envelope and deliver the ultimate customer experience. We're building a workforce that attracts and retains the best talent, not only to meet the needs of our customers, but that also reflects the diverse communities we serve.
Job Summary
The Event Planning Specialist is responsible to oversee and provide full-service offerings for conferences, meetings, and internal event marketing company wide. The Specialist must be business oriented with a strong understanding of meeting planning, procurement, marketing, project management, vendor negotiations, budget management, and customer service. The Event Planning Specialist will conduct needs assessments to qualify internal clients for specific service requirements, manage external vendors and assist with group travel. The Specialist is accountable for the success of the project and will work closely with all personnel involved to achieve this goal. Daily tasks include all aspects of administration, client management and service deliverables.
This position is a member of the Corporate Services team and will report to the Director of Event Planning.
Responsibilities

• Maintain expertise in all aspects of contracts and negotiations.
• Maintain and improve extensive destination knowledge.
• Create and manage event registration websites through web-based data system.
• Contracts with hotels, transportation companies and vendors favorable terms to maximize savings and mitigate risk.
• Analyze proposals and create budgets to meet client expectations and operational guidelines.
• Provide information and communicate with internal client and attendees to manage their expectations.
• Proof and provide editorial review for program collateral including website design, promo materials, run of show, client and attendee communications and signage.
• Procure premium items relate to event requests through preferred vendors.
• Strong negotiation skills and ability to establish favorable client contracts.
• Ensure integrity & adherence to client program budgets.
• Review program budgets for content, accuracy and monitor changes during the process.
• Track and manage savings as well as meeting spend via budgeting and vendor negotiation.
• Reconcile and approve final bill prior to internal and external distribution.
• Provide onsite support and leadership for internal clients.
• Provide day-to-day guidance to operations team in A-Z logistical management to ensure program accuracy and budget integrity.
• Maintain and update internal office databases including excel, access, and web database.
• Assist with group air travel through the company's travel management company as needed for incentive trips for ticketing and travel issue resolution.
• Establish professional partnerships with executives and peers in all business units.

Qualifications

• Preferred experience in corporate events and conferences.
• Experience using Cvent
• Proficiency in Microsoft Suite (Excel, PowerPoint, Word, Outlook, Teams).
• Strong interpersonal skills, including written and verbal communication.
• Superior organization and adaptability skills with a high-level attention to detail
• Ability to meet deadline while managing multiple complex projects.
• Bachelor's Degree from 4-year institution
• Leadership ability to lead across functions.
• Knowledge of latest trends in management of conferences, incentives, etc.
• Ability to manage capital and operating expenses against established budgets.
• High level of energy, commitment, flexibility, and creativity.
• Active membership in industry associations ie MPI.
• High competency in site selection, negotiations, and hotel contracts.
• Skilled in room setup and design; audiovisual, food and beverage selection.
• Creative ability regarding décor and project design.
• Ability to communicate meeting objectives with the facilities and external partners.
• Must present an overall professional appearance.
• Proficiency in meeting registration software to include building registration websites, and managing on-line reporting based on client needs.
• Proven skills in managing meetings.
• Presentation skills.
• Ability to work under pressure, often in foreign destinations, and to meet deadlines without compromising quality.
• CMP distinction recommended but not required.

Altice USA is an Equal Opportunity Employer committed to recruiting, hiring and promoting qualified people of all backgrounds regardless of gender, race, color, creed, national origin, religion, age, marital status, pregnancy, physical or mental disability, sexual orientation, gender identity, military or veteran status, or any other basis protected by federal, state, or local law.
Altice USA, Inc. collects personal information about its applicants for employment that may include personal identifiers, professional or employment related information, photos, education information and/or protected classifications under federal and state law. This information is collected for employment purposes, including identification, work authorization, FCRA-compliant background screening, human resource administration and compliance with federal, state and local law.
This position is identified as being performed in/or reporting to company operations in New York State. Salary ranges are supplied in compliance with New York State law. Pay is competitive and based on a number of job-related factors, including skills and experience. The starting pay rate/range at time of hire for this position in the posted location is $59,758.00 - $95,613.00 / year. The rate/Range provided herein is the anticipated pay at the time of hire, and does not reflect future job opportunity.
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