Event Planner

Accepting Applications Until: 3/23/2024

Starting Salary Range: $47,931-$65,212

Job Summary: The Event Planner is responsible for planning, organizing, and promoting both internal and external BNA/JWN events. The Event Planner works closely with the Manager, Community Affairs in the operation of the Arts at the Airport Live Music Program, including assistance with the development, planning, and managing of programs and activities related to live music performances and various special events/programs to help promote community involvement at the airport. The Event Planner also manages the logistics for the BNA Aviation Classic Golf Tournament, BNA 5K on the Runway, Gate parties and many other events throughout the year.

Essential Responsibilities:

• Meets with decision makers to determine event purpose and scope.
• Plans and manages the logistics of an event including, venue, guests, programs, catering and marketing.
• Tracks event expenses and reviews accuracy of invoices.
• Selects event vendors and staff, directs and supervises their work.
• Attends assigned events to make sure everything runs smoothly.
• Delegates tasks to event team during setup and breakdown.
• Tracks event key performance areas and identifies items to work on for future events.
• Supervises the set-up, running and breakdown of the event, also identifies and resolves problems.
• Monitors stage equipment, sound system, video equipment, and televisions.
• Maintains departmental databases for projects and events to include processing payments and invoice requisitions.
• Serves as a back-up signatory for Art at the Airport musicians and Flying Solo Artist/Staff.
• Responds to social media inquiries regarding the BNA / JWN events.
• Serves as a liaison for city-wide welcome events by coordinating with outside entities.
• Creates reports for events.
• Acts as a consultant and provides technical assistance to other airports interested in creating unique events.
• Maintains regular and on-time attendance.
• Follows all safety regulations.
• Supports MNAA’s commitment to its culture and values, Rise, Integrity, Service and Excellence (RISE).
• Performs other duties as assigned.

Knowledge, Skills, Abilities and Other Characteristics:

• Creative Problem Solving: Skill in conceptualizing and developing imaginative, workable solutions to problems.
• Capable of working with internal and external teams and partners: Skill in negotiating event requirements and needs.
• Ability to work under strict deadlines: Skill in managing time to coordinate and implement events.
• Microsoft Windows: Skill in using the Microsoft Windows operating system.
• Problem Solving: Skill in identifying problems and reviewing related information to develop and evaluate options and implement solutions.
• Word Processing: Skill in computerized word processing quickly and accurately.
• Computer Use: Skill in using a personal computer, the internet, and other software to perform job-related functions.
• Microsoft Office: Skill in using Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint.
• Active Listening: Skill in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Communication: Skill in communicating effectively at all levels of the organization and with stakeholders, both orally and in writing.
• Managing Workload: Skill in organizing and prioritizing work, handling multiple responsibilities, and meeting deadlines.
• Sound Equipment: Skill in setting up and troubleshooting digital sound equipment such as microphones, sound boards, cables, and tablets.
• Stress Tolerance: Skill in accepting criticism and dealing calmly and effectively with high stress situations.
• Relationship Building: Skill in establishing and maintaining effective and professional working relationships with others.
• Reporting: Skill in preparing and producing timely and accurate oral and written reports.
• Conflict Management: Skill in managing conflict and identifying effective and mutually beneficial solutions to the sources of conflict.
• Leadership: Skill in leading, taking charge, and offering opinions and direction.
• Negotiation: Skill in bargaining effectively with others to resolve conflict or achieve results.
• Public Relations: Skill in communicating and managing relationships with the general public.
• Presenting: Skill in developing and delivering presentations, both oral and written, to groups of varying size.
• Project Management: Skill in conceptualizing and managing complex projects, and managing multiple projects using established project management principles.
• Professionalism: Demonstrates professional behavior and appearance in all situations.
• Flexibility: Adapts to a changing work environment, including organizational needs and pace of work.
• Dependability: Acts reliably and responsibly with others.
• Innovation: Shows creativity and alternative thinking to develop new ideas and solutions for work-related problems.
• Ability to occasionally work outside of regular business hours and overtime as needed.
• Ability to obtain and maintain a Secure Identification Display Area (SIDA) Badge.

Qualifications:

Required:

• Associates degree in a related field
• A minimum of 2 years planning medium to large scale events with a strong emphasis in project coordination, customer service and organizational skills

Preferred:

• Bachelors degree in a related field
• 4-6 years of experience planning medium to large scale events with a strong emphasis in project coordination, customer service, and organizational skills

Job Type: Full-time

Pay: $23.04 - $31.35 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Evenings as needed
• Extended hours
• Monday to Friday
• Nights as needed
• Weekends as needed

Education:

• Associate (Required)

Experience:

• related: 2 years (Required)

Ability to Relocate:

• Nashville, TN 37214: Relocate before starting work (Required)

Work Location: In person