Event Coordinator - Riverfront Events

EVENT COORDINATOR

The Event Coordinator is the liaison between the Event Manager & Event Specialist. Their main responsibilities include every aspect of event preparation in order to setup the Event Specialist for success & ensure the day-of runs efficiently for both the clients & staff. Attention to details, ability to perform well under pressure, excellent communication, critical thinking & organization are vital skills within this role.

MAIN RESPONSIBILITIES:

• Event Preparation
  • Floorplan
  • Staff Assignments
  • Menu Signage
  • Meal Counts & Table Assignments
  • Staff To-Do Lists/Side Work
• Overseeing Events
  • Day-Of Point of Contact to Client
  • Conduct Pre-Shift with Staff
  • Assisting with Setup/Breakdown & Provide Direction to Staff
  • AV Needs
  • FOH or BOH (Table Service vs. Expediting)

*Weddings Only*

• Ceremony Conduction
• Cocktail Hour Flip
Food/Beverage Décor Display

DAILY RESPONSIBILITIES:

• Linen Orders
• Homebase
  • Staff Communications
  • Assigning Captains
  • Uploading Monthly Shifts

WEEKLY RESPONSIBILITIES:

• Liquor Inventory
  • Inventory Prep based on Weekly Events
  • Submission to Reps
  • Check-In on Day-Of Delivery
• Payment Audit Report & Submission to Event Manager
• Collecting Event Details & Submission to Event Manager
  • Phone Calls with Clients
  • 2nd Site Tours
• 2nd Site Tours & Ceremony Rehearsals
WSFS à Bank Deposits

MONTHLY/QUARTERLY RESPONSIBILITIES

• Wedding Tasting
  • Pulling Clients from Tripleseat
  • Contact Participating Vendors
  • Invitation to Clients
• Monthly Liquor Inventory & Submission to Director of Operations