Ethics & Business Integrity (EBI) Specialist

Description
The EBI Specialist within Global Ethics & Business Specialty Care will oversee and ensure flawless execution for the end-to-end processes related to reviewing Foreign Corrupt Practices Act/Due Diligence escalated flags, review of Conflict-of-Interest forms and the facilitation of required State certification. The EBI Specialist will also assist with Training assignments and Communications, including intranet site updates and management of policy updates. The EBI Specialist must have a strong understanding of Company designated systems supporting these requests (e.g., Coupa, SHIFT/GTS Screening, Certification Tool) as well as the policies and procedures related to these areas. The Specialist will partner cross-functionally to ensure alignment as needed. Further, the role will work across a wide range of organizational stakeholders including - Legal, Procurement, and Finance teams. This position requires a motivated individual who can work independently with minimal supervision and effectively in a dynamic environment utilizing creative problem-solving skills. This individual will perform daily tasks that require decision making and the consistent exercise of independent judgment and discretion. Strong project management skills and close attention to detail will be required to drive the successful execution. This position is based in Cambridge, MA.
The primary EBI Specialist responsibilities include the following:

• Key Due Diligence process Administrator for NA EBI
• Manage P2P process for department purchase orders, tracking approvals, ensures proper approvals and invoices are tracked
• Assists with management of Policy updates and Intranet updates
• Creates dashboard and graphical presentation of EBI Key Performance Indicators
• Receives COI requests for spontaneous, new employee and acquisitions, assesses and manages review with the appropriate Compliance Officer as needed
• Assists with Certification Tool administration
• Assists with training assignments and training materials as needed
• Manage the COI inbox, answering emails and routing inquires to the appropriate Compliance Officer/recipient
• Assists in EBI various projects, as assigned
• Ad hoc project support as needed by Steam members
• Assists as needed in managing P2P process for department vendors, contracting process and invoicing
• Assists with management of policy and Standard Operating Procedure updates, as needed
• Creates dashboards and graphical presentations as needed (e.g., EBI Key Performance Indicators)
• Manage multiple priorities in a fast-paced and demanding environment

In addition, this position has administrative responsibilities that include:

• Creating master PowerPoint presentations, managing calendar invites and meeting minutes
• Updating department intranet sites
• Provide general administrative support to the EBI department
• Recommend improvements on administrative procedures and implements changes
• Coordinate meetings/reserves conference rooms, makes travel arrangements, and organizes events, etc.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follows-through on successful completion of department tasks, often with deadline pressures
• Prioritize and execute tasks with minimal direction or supervision
• Maintain an elevated level of confidentiality and professionalism at all times
• Interface with staff and senior level executives, external partners and consultants and keep the Department Head updated on key information
• Model all Play to Win behaviors and contribute to a positive and inclusive culture
• Takes initiative and independently manages special/administrative projects
• Respond in a timely manner to various inquiries for information
• Meets regularly with key Leadership Team members and other administrative team members to align on priorities and ensure clarity on roles and responsibilities for task execution

Skills:
Strong Project management skills
Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, and others)
Knowledge of various systems
Training experience
Qualifications:
• Experience supporting senior-level business leaders in a pharma or biotech environment
• Familiarity with pharma industry and Business organization in particular
• Excellent verbal and written communication skills
• High ethical standards, maintenance of confidentiality
• Ability to prioritize effectively
• Ability to navigate organization with minimal direction, in support of completing task
• Strong initiative, tact, communication, and interpersonal skills a must
• Organized and committed
Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
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At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.