ESTATE COORDINATOR I/II

The Public Administrator’s Office is seeking qualified candidates to apply for the Estate Coordinator position. As a member of the team, the Estate Coordinators have the heavy responsibility of handling the numerous cases assigned to the office. These duties involve tremendous attention to details, overseeing the innumerable steps and tasks required in each case. These tasks include researching and verifying information, assets, and people to ensure all aspects of a case are addressed timely and effectively. As department liaisons with families and interested parties, Estate Coordinators must have excellent communication skills and be able to communicate clearly, accurately, concisely, professionally, and compassionately in person and in writing. Estate Coordinators must work effectively with public and private agencies and organizations and be able to coordinate administrative and legal processes with attorneys, investigators, accountants, property custodians, and others, to ensure proper handling of decedents’ property, including real estate, vehicles, artwork, coins, jewelry, memorabilia, household items, financial accounts, and any other items or assets a decedent may have owned, gathered, collected and treasured in their own individual way.
THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.
Estate Coordinator I: $25.29 - $39.16 Hourly
Estate Coordinator II: $27.29 - $42.28 Hourly
The Estate Coordinator I is a training underfill position, upon successful completion of the training program the successful candidate will be non-competitively promoted to Estate Coordinator II.
This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months at either level or may be extended as needed by Human Resources.
Human Resources reserves the right to call only the most qualified applicants to the selection process.

MINIMUM REQUIREMENTS

Education and Experience:
Estate Coordinator I - Equivalent to an Associate's Degree with major course work in business or public administration or a related field and two (2) years of full-time administrative, technical, financial, legal, inventory control or warehouse management experience related to the work. Applicant must have one (1) year of experience as part of the above two years or in addition to in explaining complex policies and procedures to the public. Two (2) additional years of directly related experience may be substituted for the Associate's Degree.
Estate Coordinator II - In addition to the above: Two (2) years of full-time experience in estate administration including protecting, securing and distributing personal and real property.
Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.
Working Conditions: Some work will be performed in private residences and other locations, which may be in various states of repair or cleanliness and which may not meet handicapped access standards. Work with exposure to biohazard conditions or hazardous materials. Physically handle personal property that is often in highly unsanitary condition. May perform work in warehouse environments.
Licensing and Certification: Must possess a valid Nevada Class C driver's license at time of appointment.
Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.
Medical Examination: Employment is contingent upon the results of a physical examination performed by our examining physician.
Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.

EXAMPLES OF DUTIES

PUBLIC ADMINISTRATOR:
Coordinates and directs all aspects of decedent property cases and decedent probate estates, including case management from inception to completion. Reviews investigative reports and inventories of personal property of both monetary and non-monetary value belonging to deceased persons; may assist in verification of personal property; verifies ownership of such property and arranges for the security and storage of items. Evaluates details of each case and directs actions needed, including searches for wills, trusts, stocks, bonds, documentation of heirs and additional assets; verifies authenticity of assets and heirs. Coordinates appropriate court processing by determining which type of probate administration is necessary; confers with administration, attorney/attorney staff to request and coordinate appropriate documents are filed in a timely manner. May coordinate arrangements for burial/cremation of decedent, pursuant to Court Order; locates and identifies creditors and coordinates notifications with attorney/attorney staff, and arranges for payment of amounts due through available estate funding as guided by NRS and Court rules; arranges for the maintenance and preservation of real property, including handling and/or paying, mortgage, HOAs, insurance, liens, utilities and other services and deliveries. Coordinates with administration, realtors and attorney/attorney staff for the sale and/or distribution of real property; ensures that expenses are paid such as mortgages, HOAs, liens, insurance, taxes, utilities and other required services; requests and/or coordinates appraisals and preliminary title reports, and coordinates with realtor or other service providers to ensure maintenance and repairs are performed as needed. Coordinates and gives case-specific instructions and advice to other staff, including support staff, investigators, warehouse staff, etc., for the securing, removal, auction, sale, shipment, release and storage of personal property pursuant to local, state and federal laws and departmental policies. Coordinates with Certified Public Accountant for the preparation and filing of appropriate tax returns and forms and the payment of taxes owed. Follows-up to assist in the timely completion of assigned duties and tasks. Confers with family members, banks, creditors, attorneys and others regarding decedent property and probate estates; provides information regarding departmental policies and procedures, directs parties to appropriate sources for legal advice and/or legal direction. Maintains accurate records, inventories and files; completes forms, reports, professional correspondence and other written materials; calculates interim and final distribution figures following legal guidelines and court orders. Respects rules in place to protect decedent property, employees and County. Physically handles some personal property; may assist with the searching, retrieving, and storage of specified assets. Uses a variety of standard office equipment, including a computer, in the course of the work; may drive a County or personal motor vehicle to residences, banks, storage locations and related sites. Performs other duties as assigned and required, and contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
PUBLIC GUARDIAN:
Verifies inventories of personal property of both monetary and non-monetary value belonging to individuals under public guardianship and deceased persons; verifies ownership of such property and arranges for the security and storage of items. Searches for estate planning documents, personal and financial documents, documentation of heirs and additional assets, as well as, recognizing assets of potential value. Arranges for the removal, auction, sale and storage of personal property; arranges for the shipment of property and/or secure location for storage. Coordinates the work of assistants, investigators, warehouse and moving personnel; provides instruction, advice and follow-up to ensure coordination and timely completion of their assigned duties. Communicates as needed with family members, creditors and others regarding estates. Maintains accurate records, inventories and files; completes forms, reports, correspondence and other written materials; May physically assist with the moving and storage of specified assets. Organizes and prioritizes the warehouse functions and work related activities; flexibility in meeting critical deadlines. Uses a variety of standard office equipment, including a computer, in the course of the work; operates common warehouse equipment including a forklift and drives a County or personal motor vehicle to residences, banks, storage locations and related sites, as needed. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.

PHYSICAL DEMANDS

Mobility to work in a typical office setting, use standard office equipment, and to drive a motor vehicle in order to visit various work sites and to operate a forklift for warehouse work; strength to lift items weighing up to 50 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.